SAM #36C26226Q1046

Kitchen Surveillance Cameras Upgrade and Installation at Loma Linda VA Healthcare System

This opportunity involves upgrading and installing kitchen surveillance cameras at the Loma Linda VA Healthcare System. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 22, Loma Linda VA Healthcare System - OEMs and Vendors: - Axis Communications (manufacturer of requested cameras) - Products Requested: - Three Axis P3287-LVE Interior Fixed Single Lens Cameras - Two Axis P3737-PLE Panoramic Interior 360 Lens Cameras - One Axis P4707-PLVE Panoramic Interior Dual Lens Camera - 1,800 feet of shielded Cat6 cable - Recess kits, camera licenses, electrical rough-in, seismic straps, pathway construction to IT room - Services Requested: - Installation, repair, cleaning, and maintenance of all security equipment - Warranty coverage for one year on parts and labor - Unique Requirements: - All equipment must be compatible with LenelS2 and Milestone Video Management Systems - Compliance with national codes and standards, OSHA safety training - Restrictions on modifications to Lenel or Milestone systems without prior written approval - Work scheduled primarily during first shift, with some after-hours/weekend work to avoid impacting healthcare operations - All work under VA Police purview - Period of Performance: - 180 days from contract award, no option years or annual subscription - Notable Details: - POE switches and patch cables provided by vendor - Warranty coverage for one year on parts and labor

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Loma Linda VA Health Care System (LLVAHCS) located at 11201 Benton St. Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: KITCHEN SECURITY SYSTEM CAMERAS UPGRADE AND INSTALLATION SERVICES Important information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561621 Security Systems Services (except Locksmiths).

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STATEMENT OF WORK

Title: Kitchen Surveillance Cameras Installation INTRODUCTION

The Loma Linda VA Police require a Security System Camera upgrade overseeing Ambulatory Care Center (ACC) Kitchen and Canteen services to enhance and add additional surveillance cameras to the facility. The Period of Performance (POP) for this project will be (180) days of the contract award date. This upgrade is expected to include the installation of multiple interior cameras and other equipment as described in No. 2. Scope provided below. This contract includes provisions for installation, repair, cleaning, and maintenance of all security equipment under the purview of the VA Police at the VA Loma Linda Medical Center.

Locations: VA Ambulatory Care Center (ACC).

SCOPE

The vendor shall provide the equipment, installation, termination, and of the installed cameras, ensuring proper coordination with the Office of Information Technology (OIT) as directed by the Contracting Officer Representative (COR).

Equipment to include:

1. (6) total cameras
2. (3) Axis P3287-LVE Interior Fixed Single Lens Cameras
3. (2) Axis P3737-PLE Panoramic Interior 360 Lens Cameras
4. (1) Axis P4707-PLVE Panoramic Interior Dual Lens Camera
5. Shielded Cat6 cable-as required by the manufacture based on camera watts (1800 ft.)

Contractor shall provide recess kit, installation, aim/focus, camera license, electrical rough-in, seismic strap for cameras, pathway from camera mount location to closest IT room. POE switches and patch cables to be provided by the vendor. All equipment shall be compatible with LenelS2 and Milestone Video Management Systems (VMS). A designated vendor is already assigned responsibility for the Security Maintenance Contract. Throughout the term of this contract, no vendor, general contractor, or subcontractor is permitted to modify, expand, or connect any additional equipment to the Lenel OnGuard2 or Milestone VMS systems without prior written approval. Additionally, any changes to existing Lenel or Milestone panels or the installation of new panels must be approved in advance by the Contract Officer (CO), VA Chief of Police, Contracting Officer Representative (COR), or their designated authorized representative.

SPECIFIC REQUIREMENTS

Contract work includes the following: The vendor will provide equipment and installation of interior cameras at the ACC Kitchen.

The vendor will include Cat6 cable (1,800 ft), conduit, pathway, and rough-in for the devices as needed.

The vendor offer is made in response to a request by the VA Loma Linda Police. The Lump Sum pricing includes all equipment, shipping, as well as our full year warranty on new parts and labor.

Work to be performed during 1st shift, Monday - Friday, excluding holidays. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations.

Items and Equipment Not Covered:

Patch, paint, wall repair, containment, IP addresses, POE switch, Patch Panel. 2nd, 3rd, Weekend and Holiday labor.

PERIOD OF PERFORMANCE

All work must be completed within one hundred-eighty (180) days of contract award date.

ACCEPTANCE

a. All completed work will be inspected and tested by the VA Police Administration, Physical Security and the Contracting Officer Representative for compliance and operational capabilities to include point, aim and focus.

VENDOR RESPONSIBILITIES

The vendor shall be responsible for any and all liability actions or suits when the vendor is at fault or negligent in the performance of mandatory tasks. When applicable, the vendor shall operate under, but not limited, to the following national codes, telecommunications industry standards and practices: National Electric Code (NEC), Building Industry Consulting Service International (BICSI), all standards, Electronic Industries Association/Telecommunications Industry Association EIA/TIA, Americans with Disabilities Act (ADA), National Fire Protection Association (NFPA), Underwriters Laboratories (UL), ITU and IETF and all applicable audio, video, communication, data and control standards.

SAFETY

a. All contract personnel are required to have participated in an OSHA-approved, 10-hour safety course, prior to working at the Loma Linda VA Medical Center or affiliated sites. Additionally, the on-site contract supervisor is required to participate in an OSHA-approved, 30-hour safety course. Up to an additional two hours of training may also be provided to contract personnel by VA personnel; this includes training for roof top work, as applicable.

b. Hot work permits for welding, cutting, soldering, or brazing are to be obtained from the VA Loma Linda Safety Office. Scheduled utility outages require 14-day notification prior to the first day of project. Contractor will prepare a site-specific Safety Plan to be approved by the local VA Safety Officer prior to start of work. Plan is to include outages, lockouts and scheduling of work involving cabling and equipment impacting any potential patient treatment or care. A significant part of this planning process is to ensure other cabling and equipment, adjacent to the site being worked, is not impacted.

SCHEDULE:

All work is to be coordinated with the VA Police COR prior to arriving on site.

Most work shall be scheduled between 7:00 am to 4:30 pm, Monday through Friday. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations.

PARKING

Contractor parking is available within a quarter of a mile of the hospital. One tool truck is allowed to park on property. All contractors, personal vehicles, parking on the hospital grounds is prohibited. Temporary loading and staging areas are allowed and will be designated by the VA COTR.

CONTRACTOR ID

All contractors with this project currently possess a government issued Non-PIV/I badge. The Non-PIV/I badge must always be valid and visible above the waist while working on federal property.

If the vendor selected is currently in possession of a Non-PIV/I badge they must present proof the badge is current and not expired. The contract will not be awarded until all parties affiliated with the contract have current credentials and able to provide or obtain proof of expiration date.

SMOKING POLICY

Smoking is and vaping are prohibited on Government property.

COMPLAINTS

a. Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

CONTRACT DURATION

a. The contract is for one hundred eighty (180) days from the date of award.

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