SAM #19M05526P0322

Turnkey Event Services for U.S. National Day at Chellah, Rabat

This opportunity is for a turnkey event services contract for the U.S. National Day celebration at the Chellah archaeological site in Rabat, Morocco, on June 9, 2026. - Single-source procurement with Chellah en Scene (Avant Scene), the exclusive operator of the venue - Comprehensive event package includes: - Catering and beverage service for 1,000 guests (8 canapés per person, 2,650 units of wine, prosecco, and premium beers) - Full-day venue privatization (Chellah site, Ciconia restaurant, patio, forum, esplanade) - Event infrastructure and decoration (main stage, royal portrait, furniture, bars, stanchions, trash bins, red carpet, lanterns, dressing rooms) - Technical production and lighting (L-Acoustics KARA II sound system, Yamaha mixing consoles, lighting grids) - Video and live broadcasting (multi-camera Full HD control room, synchronized feeds to 98" monitors) - Signage and branding (custom banners, maps, totem signage) - Logistics and event staffing (hostesses, security, maintenance, credentials, wristbands) - Estimated contract value: 1,561,269 MAD base + 20% VAT (total 1,657,734 MAD), approximately $160,000–$180,000 USD - Notable requirements: high-end AV equipment, large-scale catering, exclusive venue access, and extensive on-site coordination - L-Acoustics and Yamaha are specified as OEMs for technical production equipment

Description

The requirement is for a comprehensive event package for the U.S. National Day celebration scheduled for June 9, 2026, at the Chellah archaeological site in Rabat. The required services encompass an expanded structural and technical infrastructure footprint across the venue: Catering & Beverage: A formal cocktail reception serving 1,000 guests (8 canapes per person) along with specialized tea, coffee, juices, soft drinks, and an allocated selection of 2,650 units of wine, prosecco, and premium beers, including full service, ice, and glassware. Venue Space Allocation: Full-day privatization of the Chellah site, including the Ciconia restaurant. Patio restaurant, the forum, and the main Esplanade area. Event Infrastructure & Decoration: Provision of a 40 m^ main stage with a royal portrait and chairs, high tables, stools, and multiple bars distributed across all zones. It also includes comprehensive facility additions such as 100 stanchions, 15 specialized trash bins, a red-carpet entrance outlined with 62 structural lanterns, and the physical construction and outfitting of dressing rooms for performers. Technical Production & Lighting: High-end synchronized sound system networks (including L-Acoustics KARA II arrays, subwoofers, touring racks, and multiple Yamaha mixing consoles) paired with comprehensive stage, architectural, and ambient lighting grids deployed at the Esplanade, Ciconia alleyways, and the Forum area. Video & Synchronization Broadcasting: Multi-camera Full HD control room systems to live-broadcast the main stage feed in real time and perfect synchronization to 98" viewing monitors located in the reception areas. Signage, Banners & Branding: Production, setup, dismantling, and secure custom hanging solutions for multiple donor banners (ranging from 3x2.5m up to a significantly larger 15x3m layout), main entrance orientation maps, and localized totem signage. Logistics & Event Staffing: Operational onsite coordination utilizing an expanded logistical workforce consisting of 10 hostesses, 14 security agents, and 25 maintenance/cleaning personnel, alongside custom printed organization team credentials and worker identification wristbands.

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