San Clemente Planet bids #RFQ_-_Beach_Club_Vendors_Updated_06182026

San Clemente Seeks Event Service Vendors for Ole Hanson Beach Club

The City of San Clemente Beaches, Parks & Recreation Department is launching an Approved Vendor Program for the Ole Hanson Beach Club, a historic event venue with a 120-person capacity. - Government Buyer: - City of San Clemente, Beaches, Parks & Recreation Department, Ole Hanson Beach Club - Contact: Alexandra Gallardo, Recreation Supervisor - Services Requested (multiple vendors per category): - Required: Catering, Bartending, Equipment Rental, Security Guard, DJ and Musician Services - Preferred: Event and Wedding Coordination, Floral, Photography/Videography, Bakery Services - Product/Service Details: - Catering: Menu planning, food prep, service staff, setup/cleanup, dietary accommodations, health compliance - Bartending: Alcoholic/non-alcoholic beverage service, required permits/licenses - Equipment Rental: Tables, chairs, linens, dance floors, staging, lighting, tents, heaters, delivery/setup/removal - Security: Licensed personnel for guest management, access monitoring, event safety, emergency coordination - DJ/Musician: Professional entertainment, sound equipment, announcements, compliance with noise/venue rules - Event Coordination: Planning, day-of coordination, liaison with clients/vendors/City staff - Floral: Design, arrangements, installations, decorative enhancements - Photography/Videography: Professional photo/video, drone (where permitted), editing, compliance with facility rules - Bakery: Specialty cakes, desserts, pastries for events - Notable Requirements: - Vendors must maintain all required licenses, permits, insurance, and comply with federal, state, county, and local laws - City of San Clemente business license required - Orange County Health Care Agency permits for food handling - California Department of Alcoholic Beverage Control permits for alcohol service - Commissions: 5% for required vendors, 3% for preferred vendors - Venue has a catering kitchen for warming/prep, specific event hours, and strict compliance with operational and reporting standards - No specific OEMs or product part numbers are mentioned; solicitation is open to all qualified service providers in the listed categories

Description

The City of San Clemente is seeking qualified and experienced individuals or businesses to provide services to potential wedding and special event patrons at the Ole Hanson Beach Club in San Clemente, CA. Selected vendors will be included in a required or preferred vendors list to offer year-round services to guests hosting events at the venue. Required services include catering, bartending, DJ & musician services, security, and equipment rental. Preferred services include event & wedding coordinators, florists, bakeries, photographers, and videographers.

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