SAM #19PL9026Q0016

Solicitation for 2026 Middle Size Hybrid SUV for U.S. Embassy Warsaw

The U.S. Embassy in Warsaw, part of the U.S. Department of State, is seeking quotations for the purchase of a new, middle size hybrid SUV. - Government Buyer: - U.S. Department of State, U.S. Embassy Warsaw - Product Requested: - One (1) brand new, 2026 model year, middle size hybrid Sport Utility Vehicle (SUV) - Key specifications: - Hybrid engine, minimum 2L 4-cylinder, at least 180 combined horsepower - CVT automatic transmission - Combined fuel economy: 5–5.5L/100km - Wheelbase: 2600–2750mm; Length: 4500–4700mm; Width: under 2000mm - 5 doors (including hatchback), 5 seats with folding second row - Primary body color: gray or silver - Parking assist (front and rear) with reversing camera - Safety/tech package: Bluetooth, blind-spot monitoring, lane keep assist - Unique/Notable Requirements: - Vehicle must be available in the Polish market with authorized service in Warsaw - Seller must be a registered business in Poland and able to issue a Polish VAT invoice - Delivery to U.S. Embassy Warsaw required within 60 days of award - No specific OEMs or part numbers are mentioned in the solicitation - Estimated contract value is for a single new hybrid SUV with advanced safety and tech features

Description

Request for Quotation No.19PL9026Q0016– vehicle purchase  

Date Issued July 6th, 2026

Closing date July 22nd, 2026

The U.S. Embassy in Warsaw has a requirement to purchase a brand new middle size hybrid Sport Utility Vehicle.  This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6. This announcement constitutes the only solicitation, offers are being requested and a written solicitation will not be issued. The solicitation number is 19PL9026Q0016 and is issued as a Request for Quotation. The solicitation/contract will include all applicable provisions and clauses in effect through FAC 2005-55.

Vehicle specifications:

2026 model year CVT (continuously variable) Automatic Transmission Hybrid engine: minimum 2L 4-cylinder engine; minimum 180 combined HP; Combined average fuel economy 5 – 5.5L/100km Wheelbase 2600-2750mm; overall length 4500mm- 4700mm; overall width under 2000 mm 5 Door (4 + hatchback), 5-seater SUV with folding 2nd row seating Primary body color gray or silver Parking assist front and rear with reversing camera Safety/tech package including Bluetooth, blind-spot monitoring, and lane keep assist. Vehicle must be offered in the Polish market with authorized service available in Warsaw area. Due to registration procedures, prospective seller must be a registered business in Poland and issue a Polish sales VAT invoice. Delivery to US Embassy Warsaw required within 60 days of award.

Offers (in English) are due Friday, July 22nd, 2026. All responsible business sources may submit an offer or ask questions using the following e-mail address: WarsawProc@state.gov.  Please include the solicitation number in the subject line of your email. Offer must be valid for a minimum of 30 days. Award will be made to lowest price, technically acceptable offer. Payment will be processed within 30 days upon receipt of the car.

Prospective contractor must obtain a DUNS number and be registered in SAM database

The following FAR clauses apply to this solicitation

FAR 52.212-1 instructions to offerors – Commercial Items

FAR 52.212-4 Contract Terms and Conditions – Commercial Items

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation

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