SAM #19TH2026P1318

Justification for Sole Source Procurement of Roland VersaObject MO-240 UV Printer for U.S. Embassy Bangkok

The U.S. Embassy Bangkok, under the Department of State, is urgently seeking to procure a Roland VersaObject MO-240 UV printer for in-house specialized print and graphics work. - Sole source procurement justified due to unique technical and operational requirements - Only the Roland VersaObject MO-240 UV printer meets Embassy needs for speed, quality, surface versatility, and capacity - Alternative brands/models were evaluated but found unsuitable or too costly - Local vendor required to ensure rapid delivery (within 5 days), avoid customs delays, and minimize international freight surcharges - Printer must have a built-in 220V power supply compatible with Embassy infrastructure - Vendor must provide: - 24-hour supply replenishment for ink and consumables - Complimentary in-person training - On-site warranty servicing - Urgency driven by operational deadlines and the need to avoid outsourcing, which would increase costs and risks - Estimated contract value is $28,550, including options - Only OEM mentioned is Roland; primary product is the VersaObject MO-240 UV printer

Description

The Roland VersaObject MO-240 UV printer is the only market solution capable of meeting all technical and operational agency requirements within budget. Alternative brands and models evaluated either failed to support core project requirements or substantially exceeded the necessary scope at a prohibitive price point.

Additionally, operational constraints require a localized vendor to eliminate customs clearance delays, international freight surcharges, and extended transport timelines, ensuring a strict 5-day delivery window post-purchase order issuance. The equipment must natively feature a built-in 220V power supply to match Embassy infrastructure, and the vendor must guarantee 24-hour supply replenishment alongside complimentary, in-person training and on-site warranty servicing.

If this hardware is not procured urgently through this vendor, the Embassy will lose the capability to complete the project work in-house. Forcing this project to an outside contractor will result in significantly higher outsourced labor and material costs. Furthermore, outsourcing introduces severe operational risks, including missed milestones, unless substantial expedited processing fees and overtime labor costs are incurred.

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