University of Mary Washington Cobblestone #SLD-1200

Award for Promotional Items and Imprinting Services for James Madison University and VHEPC

James Madison University (JMU), on behalf of the Virginia Higher Education Procurement Consortium (VHEPC), has awarded a contract for promotional items and imprinting services. - Government Buyer: - James Madison University (JMU), Commonwealth of Virginia, Procurement Services - Contract available for use by other Virginia higher education institutions via VHEPC - Awarded Vendor: - Worth Higgins & Associates - Products and Services Requested: - Wide range of promotional items, including: - T-shirts (Part Number: JMU-T001, Qty: 100) - Pens (Part Number: JMU-P001, Qty: 200) - Mugs (Part Number: JMU-M001, Qty: 150) - Lanyards (Part Number: JMU-L001, Qty: 300) - Key chains (Part Number: JMU-K001, Qty: 250) - Additional items: magnets, hats, buttons, hand sanitizer, lip balm - Imprinting services: - Embroidery (Part Number: JMU-EMB001, Qty: 150) - Screen printing (Part Number: JMU-SP001, Qty: 200) - Embossing, etching, and related customization - Unique or Notable Requirements: - 12% royalty fee for items bearing JMU marks or logos (with some exemptions) - Mandatory CLC licensing for JMU-branded products - Pricing: 10%-25% discount off list price - No additional cost for electronic proofs - Waived restocking/shipping fees for defects or contractor errors - Capped card processing fees - PCI DSS compliance required for payment processing - All deliveries are FOB destination - Contract Structure: - Initial two-year term, with four additional two-year renewal options (up to ten years total)

Description

This solicitation is a Request for Proposal (RFP # SLD-1200) issued by James Madison University, an agency of the Commonwealth of Virginia, to solicit sealed proposals from qualified sources to provide promotional items and imprinting services such as embroidery, screen printing, embossing, and etching. The contract is intended to serve JMU and the Virginia Higher Education Procurement Consortium (VHEPC). The initial contract term is two years with four additional two-year renewal options. The scope includes supplying a wide variety of promotional items including t-shirts, pens, magnets, lanyards, hats, key chains, buttons, mugs, hand sanitizer, and lip balm, with licensing requirements for use of JMU trademarks and logos.

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