Indianapolis Airport Authority PlanetBids #26-005

Comprehensive Management and Maintenance of Baggage Handling System at Indianapolis International Airport

The Indianapolis Airport Authority is seeking a contractor to manage and maintain the Baggage Handling System (BHS) at Indianapolis International Airport. - Government Buyer: - Indianapolis Airport Authority (Procurement Office) - OEMs and Vendors: - Siemens (conveyor systems, Model 7100 carousels, controls) - Vaculex (lift systems) - Products/Services Requested: - Comprehensive management, operation, maintenance, installation, configuration, and part management for all BHS equipment and software - Maintenance and management of Siemens Model 7100 carousel pallets (149 per claim device, 129 per outbound makeup device) - Maintenance of Explosive Detection System (EDS) machines (CTX9800) - Maintenance of Vaculex lift systems - Support for Computer Maintenance Management System (CMMS) - Inventory management and support for phased BHS upgrades - Unique or Notable Requirements: - 99.9% system availability and rapid jam response - 22/7 operational support - Local Maintenance Facility Manager required - Experience managing baggage systems at medium or large airports - Adherence to TSA security protocols and operational continuity during upgrades - Coordination with airport stakeholders for phased construction and maintenance - Firm pricing for 180 days - Annual costs for parts and services - Phased asset transitions during BHS upgrades

Description

This solicitation is a Request for Proposal issued by the Indianapolis Airport Authority for the management of the baggage handling system at Indianapolis International Airport. The scope includes personnel, installation, configuration, operation, part management, and maintenance of all equipment and hardware/software needed for the baggage handling system. The contract is expected to be a three-year engagement with options for two additional one-year renewals. The project site is located at 7800 Col. H. Weir Cook Memorial Dr, Indianapolis, IN 46241, and the solicitation includes a pre-bid meeting scheduled for July 20, 2026, with proposals due by August 28, 2026, at 2:00 PM. The project is classified under commercial and institutional building construction (NAICS code 236220).

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