Urbana Opengov #FY2026-RFP-196

City of Urbana Night Market Live Music Promotion and Management Services

This opportunity involves the City of Urbana seeking a vendor for live music concert promotion and management services for its Night Market event series. - Government Buyer: - City of Urbana, Community Development Department - OEMs and Vendors: - No specific Original Equipment Manufacturers (OEMs) are mentioned - Potential vendors include Urbana Arts Co. and Urbana Events LLC - Products/Services Requested: - Comprehensive live music concert promotion and management services for four Night Market events - Includes event promotion, artist booking and coordination, logistical management, and on-site event oversight - City retains responsibility for arts/crafts vendors, food trucks, portable toilets, and primary advertising/branding - Vendor must collaborate with City staff for cross-promotion but will not control main advertising content - Unique/Notable Requirements: - Compliance with insurance and bonding requirements as detailed in the solicitation - Proposals must be submitted via the City's procurement portal - One-year management agreement covering four event dates - No product line items or specific part numbers are listed, as this is a service-based procurement

Description

The City of Urbana is seeking a qualified vendor to provide live music concert promotion and management services for the Night Market. The vendor will be responsible for event promotion, artist booking, logistical management, and on-site oversight for four evenings in September 2026. The event is family-oriented, alcohol-free, free to the public, and located on City Parking Lot #10-X. The City will handle arts/crafts vendors, food trucks, and portable toilets, while the vendor will collaborate with City staff on cross-promotion under City direction.

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