San Mateo Opengov #2026-RFI-00413

San Mateo County RFI for Integrated Procurement and Financial Workflow Solutions

San Mateo County is seeking information from the market on integrated procurement and financial workflow solutions. - Government Buyer: - County of San Mateo Procurement Department - Products/Services Requested: - Integrated platforms for procurement and financial workflows - Key functions: requisition intake, financial approvals, solicitation management, contract management, purchase order creation, invoice processing - Support for role-based access, reporting, collaboration, security, compliance, vendor engagement, and AI features - Unique/Notable Requirements: - Solution must support multiple departments and users with varying proficiency - Robust workflow and approval processes - Public-facing vendor portals - AI-assisted drafting and compliance - Integration with existing systems (e.g., Single Sign-On) - Vendors may be asked to provide product demonstrations - No specific OEMs or vendors are named; this is an open RFI for market research only

Description

The County of San Mateo's Procurement Department is conducting market research to understand available solutions that support an integrated procurement and financial workflow lifecycle. This Request for Information (RFI) aims to gather information from vendors about current systems, capabilities, and best practices. The County seeks solutions that can consolidate or integrate functions such as requisition intake, financial approvals, solicitation management, contract management, purchase order creation, and invoice processing. The solution should support role-based access, reporting, collaboration, security, compliance, and include features for vendor engagement and AI functionality. No contract will be awarded as part of this RFI, and vendors may be requested to perform product demonstrations.

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