Tennessee Technological University Tntech #RFP_Mail_and_Print_Final_2

Tennessee Technological University Mail and Print Services Procurement

Tennessee Technological University is seeking qualified contractors to provide comprehensive Mail Services, Print Services, or a combination of both for its main campus and local extension offices. - Government Buyer: - Tennessee Technological University (State of Tennessee, Tennessee Board of Regents System Institutions, Purchasing & Contracts Office) - Services Requested: - Mail Services: - In-house mail operations including receiving, processing, and delivery of USPS domestic/international mail, bulk packages, express mail, Business Reply Mail, postage due, and interdepartmental mail - Service to approximately 140 internal mail stops daily - Staffing required Monday through Friday, 8:00am to 5:30pm - Potential installation of locker banks and postal self-service kiosks - Print Services: - Managed print services for high-volume printing, finishing, bindery, and print preparation - Operation of a full-service retail Print Center on campus - Online PCI-compliant web-based storefront for print job submission and tracking - Staffing includes at least four printing machine press operators, Monday through Friday, 8:00am to 4:30pm - Use of common graphic design software for typesetting and layout - Unique/Notable Requirements: - Contractors must have experience in higher education mail and print services - Compliance with privacy laws is required - No specific OEMs, part numbers, or quantities are specified as this is a service-based procurement - Encouragement of participation from small, minority, women, and service-disabled veteran owned businesses - Contract Term: - Five-year contract with provisions for annual price adjustments and possible amendments

Description

Tennessee Tech University is seeking proposals from experienced and qualified contractors to provide Mail Services, Print Services, or a combination of both. The services include departmental mail collection, processing, storage, and delivery on the main campus and local extension offices, student postal and retail mail services, a staffed and equipped full-service retail Print Center on campus, and bulk mail and fulfillment services for high volume print, fold, insert, and mail mailers. The procurement aims to secure these services at competitive prices while encouraging participation from small, minority, women, and service-disabled veteran owned businesses.

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