SAM #36C26226Q1063

VA San Diego Seeks NARA-Certified Medical Records Storage and Destruction Services

The Department of Veterans Affairs, VISN 22, VA San Diego Healthcare System is seeking NARA-certified offsite medical records storage, retrieval, transportation, and destruction services. - Government Buyer: - Department of Veterans Affairs - VISN 22, VA San Diego Healthcare System - Products and Services Requested: - Offsite storage of medical records and patient files - Secure retrieval, transportation, and destruction of records - RFID labeling and automated tracking of storage boxes - Certificates of destruction for all destroyed records - Compliance with NARA, HIPAA, FAR, and VAAR regulations - Quantities (annual estimates): - 1,440 units for storage receiving and entering - 1,440 units for transportation handling (storage) - 1,200 RFID labels (storage) - 48 carton storage units - 48 storage minimum and administrative fees - 480 units for destruction receiving and entering - 480 units for regular retrieval (destruction) - 480 units for archival destruction - 4 trip charges (storage and destruction) - 960 units for transportation handling (destruction) - 400 RFID labels (destruction) - Unique/Notable Requirements: - Contractor must be NARA certified for records storage - Strict adherence to HIPAA and VA privacy/security standards - Automated tracking and RFID labeling required - Certificates of destruction must be provided - All services must comply with federal and VA regulations - No specific OEMs or vendors are named in the solicitation - NAICS code: 561990 (document shredding and related services)

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.

It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disable Veteran Own Small Businesses and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) SAM UEI number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Department of Veteran Affairs, San Diego VA Health Care System located at 3350 La Jolla Village Dr., San Diego, CA 92596, to Contractor to procure Medical Records and Destruction Services in accordance with the detailed requirements outlined in the attached Performance Work Statement.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561990 - All Other Support Services (includes document shredding services) ($16.5 Million dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA-Dynamic Small Business Search (DSBS) Registry located at https://dsbs.sba.gov.

All interested Offerors should submit information by e-mail to garrett.lyles@va.gov . All information submissions to be marked Attn: Garrett Lyles, Contract Specialist and should be received no later than 1:00 pm PST on June 17,2026.

DISCLAIMER This RFQ is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFQ that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFQ.

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