California eProcure #HSR26-06

California High-Speed Rail Authority Electronic Video Transcription Services Solicitation

The California High-Speed Rail Authority is seeking bids for Electronic Video Transcription Services to support virtual Board Meetings and various Authority events. - Government Buyer: - California High-Speed Rail Authority - Contracts and Procurement Branch - Services Requested: - Electronic video transcription for multiple types of meetings and events - Production of accurate, verbatim transcripts and synchronized caption files (.SRT and .VTT formats) - Compliance with ADA, Section 508, WCAG 2.2 Level AA, and California Government Code accessibility requirements - Caption upload to Authority's YouTube channel - Quality assurance and confidentiality - Estimated Transcription Minutes: - Board Meetings: 5520 minutes (23 meetings, 4 hours each) - Finance & Administration Meetings: 1380 minutes (23 meetings, 1 hour each) - Communications Events: 2880 minutes (12 events, 4 hours each) - Procurement Events: 2160 minutes (12 events, 3 hours each) - Small Business Events: 2160 minutes (12 events, 3 hours each) - Multimedia Events: 360 minutes (6 events, 1 hour each) - Certification Requirements: - Bidders must hold and maintain either Certified Electronic Transcriber (CET) from AAERT or Certified Realtime Reporter (CRR) from NCRA - Unique Requirements: - Strict compliance with accessibility laws and standards - Timely delivery and confidentiality - 60-day pilot period at contract start for performance evaluation - Kick-Off meeting required - No specific OEMs or technology vendors are named; focus is on professional transcription services.

Description

This solicitation is for Electronic Video Transcription Services to support virtually held Authority Board Meetings and various Authority Meeting events for the California High-Speed Rail Authority. The contract term is from August 1, 2026, or upon contract approval, whichever is later, through June 30, 2028. The contract will be awarded to the lowest responsive and responsible bidder. Bidders must have Certified Electronic Transcriber (CET) or Certified Realtime Reporter (CRR) certification.

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