New York State Contract Reporter #2136772

Sole Source EHR and Practice Management Solution for Employee Care

This opportunity involves the Port Authority of New York and New Jersey seeking a sole source contract for electronic health record (EHR) and practice management solutions. - Government Buyer: - The Port Authority of New York and New Jersey, Procurement Operations Office - OEMs and Vendors: - eClinicalWorks, LLC (OEM and software provider) - Products/Services Requested: - Comprehensive EHR and practice management software for employee care - Includes system maintenance, software updates, troubleshooting, user account administration - Supports clinical documentation, appointment scheduling, and workflow management - Technical support and maintenance services - Ongoing support for Occupational Health and Medical Services operations - Sandbox environment for troubleshooting - Maintenance and management of legacy and archived medical records within the existing eCW environment - Unique/Notable Requirements: - Secure access to employee medical records - Compliance with HIPAA and other regulatory requirements - Management of legacy and inactive medical records - Transition planning and data management for legacy records - Coordination with the incumbent platform to ensure continuity and regulatory compliance - The opportunity is open to other vendors who believe they can provide equivalent solutions, but a formal solicitation is not guaranteed.

Description

The Port Authority of New York and New Jersey intends to establish a sole source contract with eClinicalWorks, LLC to provide comprehensive electronic health record (EHR) and practice management solutions. The contract includes software provision, technical support, system maintenance, and compliance with HIPAA for the Agency's Occupational Health and Medical Services. It also covers maintenance and management of legacy medical records within the existing eCW environment. Respondents must submit an intent to compete by July 8, 2026, and the Port Authority does not guarantee a request for proposal or solicitation.

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