SAM #36C24126Q0485

VA Boston Healthcare System Solicitation for Refrigerators and Freezers (SDVOSB Set-Aside)

The VA Boston Healthcare System is seeking quotations for refrigerators and freezers to support patient nourishment storage at the Brockton VA Medical Center. - Government Buyer: - Department of Veterans Affairs, VA Boston Healthcare System, Network Contracting Office 1 (Newington VAMC) - OEMs Highlighted: - True Manufacturing - Everest Refrigeration - Products Requested: - 4 True Undercounter Refrigerators (TUC-27-HC) - Energy efficient, ADA compatible, stainless steel exterior, digital temperature display, 7.6 cu. ft. capacity, adjustable shelves, warranty coverage - 9 Everest ESRFH2 Reach-In Dual Temp Cabinets (with additional shelving and clips) - Stainless steel interior/exterior, digital controls, self-closing doors, ADA compatible, adjustable epoxy coated shelves, warranty coverage - 5 Everest ESWRF2 Reach-In Dual Temp Cabinets (with additional shelving and clips) - Similar features to ESRFH2, dual temperature, ADA compatible, warranty coverage - Freight/Shipping for delivery to Brockton, MA - Notable Requirements: - Brand name or equal (True and Everest models specified) - Compliance with Buy American Act - ADA compatibility and energy efficiency required - Vendors must provide product brochures to demonstrate compliance - Warranty requirements: three-year parts/labor, extended compressor coverage - 100% SDVOSB set-aside (Service-Disabled Veteran-Owned Small Business) - NAICS code: 333415 (Refrigeration Equipment Manufacturing)

Description

REFRIGERATORS/FREEZERS_100% SDVOSB SET-ASIDE Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01. This solicitation is set-aside with the intent to award via Service-Disabled Veteran Owned Small Business (SDVOSB) competition at Contract Opportunities, amongst capable vendors able to provide Refrigerators/Freezers required by the Brockton VA Medical Center. The associated North American Industrial Classification System (NAICS) code for this procurement is 333415, with a small business size standard of 1,250 employees. The FSC/PSC is 4110. The Department of Veterans Affairs Brockton VA Medical Center at 940 Belmont Street, Brockton, MA is seeking to purchase Refrigerators/Freezers that meet the required salient characteristics as outlined in the Statement of Work below. This is a Brand Name or Equal requirement. The Buy American Act applies. The quotations shall be for the Refrigerators/Freezers as described in the Product Listing and Statement of Work. All interested companies shall provide quotations for the following: Product Listing: BRAND NAME OR EQUAL Line Item Description Quantity Unit of Measure Unit Price Total Price CLIN 0001 True Undercounter Refrigerator TUC-27-HC 27 5/8 4 EA CLIN 0002 Everest ESRFH2 Reach In Dual Temp Cabinet with Additional Shelving and Clips (see Statement of Work) 9 EA CLIN 0003 Everest ESWRF2 Reach In Dual Temp Cabinet with Additional Shelving and Clips (See Statement of Work) 5 EA CLIN 0004 Freight/Shipping 1 EA STATEMENT OF WORK Patient Nourishment Refrigerators General Information: VA Boston Healthcare System has a requirement for the purchase of brand name or equivalent patient nourishment fridges that meet Joint Commission standard. CLIN 0001 must meet the following criteria: Pre-approved model and brand that is consistent with first round of replacement: True Undercounter Refrigerator TUC-27-HC 27 5/8 Purpose-built for storage of patient nourishment items. Energy efficient, factory balanced refrigeration system with guided airflow to provide uniform product temperatures. Faster temperature recovery and shorter run times. Stainless steel exterior. Corrosion resistant GalFan coated steel back. Interior lined with attractive, clear-coated aluminum. Undercounter refrigerator unit. High capacity, factory balanced refrigeration system that maintains cabinet temperatures of 33°F to 38°F (.5°C to 3.3°C) for the best in food preservation. State of the art, electronically commutated evaporator and condenser fan motors. ECM motors operate at higher peak efficiencies and move a more consistent volume of air which produces less heat, reduces energy consumption and provides greater motor reliability. Magnetic door gasket of one-piece construction, removable without tools for ease of cleaning. Exterior rectangular digital temperature display. Door hinge is field-reversible. Preference for single solid, hinged, self-closing door with refrigeration only. Capacity 7.6 cu. ft. Exterior dimensions (L X D X H) must be 27 5/8 in (L), 30 1/8 in (D), 29 3/4 (H, no higher than 33 in with castors on) Condensing unit access in back of cabinet, slides out for easy maintenance. Two adjustable, heavy duty PVC coated wire shelves with steel pilasters and shelf clips. Inclusion of three-year parts and labor warranty (minimum) Inclusion of two-year compressor warranty (minimum) ADA compatible height CLIN 0002 must meet the following criteria: Pre-approved model and brand that is consistent with first round of replacement: Everest ESRFH2 Reach In Dual Temp Cabinet Purpose-built for storage of commercial patient nourishment items. Stainless steel interior and exterior and sides with a galvanized steel top, bottom, and rear. Rounded corners for a sleek and modern appearance. Heavy duty adjustable torsion spring self-closing door system. One piece snap-in magnetic door gasket for easy replacement. Factory preset temperature, 35°F for refrigerators and -4°F for freezers. Temperature setting ranges from 33°F to 54°F for refrigerators and -10°F to 54°F for freezers. Easy to read digital temperature display. Easy to program push button temperature control. Microchip digital monitoring system with a variety of functions to monitor and maintain optimum temperature. Die-cast door handles with pre-installed locking mechanisms. Self-contained condensing unit located at top of cabinet for high performance. Oversized condenser and evaporator coil cools to set and maintain temperature in minimum time period. Forced-air cooling with dual evaporator fan motors providing balanced airflow throughout cabinet to ensure faster temperature drop. Automatic defrost with adjustable cycle defrost. Doors are field-reversible. Preference for two solid, hinged, self-closing half-doors with refrigeration on top and freezer on bottom. Shelving will be epoxy coated wire and adjustable. Each section should contain 3-4 shelves. Stainless steel pilasters and shelf clips. Safety shielded incandescent interior light. Inclusion of digital thermostat Capacity 11.0 cu. ft. for refrigerator and freezer. Exterior dimensions (L X D X H) must be 29 ¼ (L), 31 ¾ (D), 74 ¼ (H or 79 ¼ with 5 caster) Power (voltage) 115/60/1. Pre-wired and plug-in ready. Inclusion of three-year parts and labor warranty (minimum) Inclusion of ten-year compressor warranty (minimum) ADA compatible height Inclusion of 18 additional epoxy coated shelves for main compartment and associated shelf clips CLIN 0003 must meet the following criteria: Pre-approved model and brand that is consistent with first round of replacement: Everest ESWRF2 Reach In Dual Temp Cabinet Purpose-built for storage of commercial patient nourishment items. Stainless steel interior and exterior and sides with a galvanized steel top, bottom, and rear. Rounded corners for a sleek and modern appearance. Heavy duty adjustable torsion spring self-closing door system. One piece snap-in magnetic door gasket for easy replacement. Factory preset temperature, 35°F for refrigerators and -4°F for freezers. Temperature setting ranges from 33°F to 54°F for refrigerators and -10°F to 54°F for freezers. Easy to read digital temperature display. Easy to program push button temperature control. Microchip digital monitoring system with a variety of functions to monitor and maintain optimum temperature. Die-cast door handles with pre-installed locking mechanisms. Self-contained condensing unit located at top of cabinet for high performance. Oversized condenser and evaporator coil cools to set and maintain temperature in minimum time period. Forced-air cooling with dual evaporator fan motors providing balanced airflow throughout cabinet to ensure faster temperature drop. Automatic defrost with adjustable cycle defrost. Doors are field-reversible. Preference for two solid, hinged, self-closing doors with refrigeration on left and freezer right. Shelving will be epoxy coated wire and adjustable. Each section should contain 3-4 shelves. Stainless steel pilasters and shelf clips. Safety shielded incandescent interior light. Inclusion of digital thermostat Capacity 26.0 cu. ft. for refrigerator and freezer. Exterior dimensions (L X D X H) must be 59 (L), 31 ¾ (D), 74 ¼ (H or 79 ¼ with 5 caster) Power (voltage) 115/60/1. Prewired and plug-in ready. Inclusion of three-year parts and labor warranty (minimum) Inclusion of ten-year compressor warranty (minimum) ADA compatible height Inclusion of 4 additional epoxy coated shelves for main compartment and associated shelf clips End Statement of Work Place of Performance/Place of Delivery Department of Veterans Affairs VA Boston Healthcare System Warehouse Building #20 940 Belmont Street Brockton, MA 02301-5596 The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far. The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025) (a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1) The solicitation number; (2) The name, address, telephone number of the Offeror; (3) The Offeror's Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2) Any offer, modification, or revision received after the time specified for receipt of offers is "late" and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4) Offerors may withdraw their offers by written notice to the Government received at any time before award. (d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed Offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4) A summary of the rationale for award. (5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision) FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services. The following are the decision factors: Full capacity to supply all Line-Item requirements listed above, at the lowest price. All products must meet the salient characteristic and dimensional requirements as outlined in the Statement of Work. Award shall be made to the capable SDVOSB Class distributor whose quotation is determined to be the lowest price. The respondent must be actively registered in SAM.gov and must be a verifiable SDVOSB in SAM.gov and the Small Business Administration (SBS) SBS website. The applicable NAICS code is 333415. Product Name and Pricing shall be entered for each line-item as listed in the Product Listing table. Vendor shall provide both unit price and total price for each item. This is a Brand Name or Equal requirement. Product brochures must be provided to ensure the quoted product demonstrates the required salient and dimensional characteristics. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. The following provisions and clauses apply to this acquisition and any resultant award. Full text is available at https://www.acquisition.gov. FAR Provisions: 52.212-1, Instructions to Offerors Commercial Products and Commercial Services. 52.212-2, Evaluation Commercial Products and Commercial Services. 52.211-6, Brand Name or Equal. 52.225-2, Buy American Certificate. FAR Clauses: 52.204-7, System for Award Management 52.213-3, Offers Representations and Certifications-Commercial Products and Commercial Services. 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services. 52.212-5 (MAR 2026), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services. Includes (by reference under 52.212-5(a)): 52.203-19, 52.204-23, 52.204-25, 52.209-10, 52.232-40, 52.233-3, 52.233-4. 52.225-1, Buy American Supplies. VAAR Provisions/Clauses: 852.219-73, VA Notice of Total Set-Aside for Verified SDVOSBs. 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. 852.212-71, Gray Market and Counterfeit Items. 852.211-70, Equipment Operation and Maintenance Manuals. 852.203-70, Commercial Advertising. 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference. The following subparagraphs of FAR 52.212-5 (JAN 2025) are applicable: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-1 (MAY 2024) (DEV FEB 2025); 52.223-10 (MAY 2024) (DEV FEB 2025), 52.223-23 (MAY 2024) (DEV FEB 2025), 52.223-18, 52.225-13, 52.232-33. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023): Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

Or

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show (1) The solicitation number. (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the quoter; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(b) Submission of Quotes (cont'd): (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes unless another time is specified in an addendum to the solicitation.

(d) Product samples. NA

(e) Multiple Quotes. Quoters are requested to submit one (1) quote presenting the best discounted price for the required items.

(f) Late submissions, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time is 12PM, local time, for the designated Government office on the due date. (Time specified is 07/10/26 12PM EST).

(2) Any quotation received after the exact time specified is "late" and may not be considered unless received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the designated office by the exact time, and urgent requirements preclude notice of extension, the time for receipt will be deemed extended to the same time on the first work day when processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters. Therefore, the initial quote should contain the best terms and price. The Government may reject any or all quotes if in the public interest.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items unless the quoter qualifies the quotation with specific limitations. Unless otherwise specified, quotations may not be for quantities less than those listed. The Government reserves the right to issue a purchase order for less than the quoted quantity at the quoted unit prices unless otherwise specified.

(1) Availability of requirements documents cited in the solicitation. (2) NA: Applies to DoD. (3) NA: Applies to DoD. (4) Nongovernment (voluntary) standards must be obtained from responsible organizations.

(j) Unique entity identifier (UEI). Applies to all quotes exceeding the micro-purchase threshold and those at or below if registration in SAM is required.

The quoter must enter "Unique Entity Identifier" followed by the UEI in the cover page. Also, the EFT indicator, if applicable, must be entered. The EFT indicator is a suffix to the UEI for additional SAM records.

If the quoter does not have a UEI, it should contact www.sam.gov to obtain one, indicating it is a government contract quoter.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful quoters but they may request information on purchase orders from the CO. (End of Provision) FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023 To facilitate the award, all quotes must include a statement regarding the terms and conditions as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale if any. Submission of responses is due by JULY 10, 2026, at 12PM EST. Late submissions will be handled per FAR 52.212-1(f). Questions should be sent via email to the Point of Contact below. All quotes should be emailed to janice.jones@va.gov Government Point of Contact Contract Specialist Janice Jones US Department of Veterans Affairs Newington VAMC 555 Willard Avenue Newington, CT 06111 janice.jones@va.gov This is an open-market combined synopsis/solicitation for products. The government intends to award a one-time contract/purchase order based on this solicitation. E-mailed quotes are accepted and must be received by 07/10/26 12PM EST. Late submissions will be handled per FAR 52.212-1(f).

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