James Madison University #RFP# MPM-1159

Award for Campus-Wide Duct & Exhaust Cleaning Services at James Madison University

James Madison University (JMU), part of the Commonwealth of Virginia, has awarded a contract for campus-wide duct and exhaust cleaning services. - Government Buyer: - James Madison University (JMU), Procurement Services - Located in Harrisonburg, Virginia - OEMs and Vendors: - Partners Too of Virginia, LTD. (doing business as Stanley Steemer) - Services Requested: - Cleaning of HVAC ductwork, bathroom and clothes dryer exhausts, fans, exhaust grilles, louvers, and ducts across university facilities - Air handling unit and coil cleaning - Ventilation audits before and after cleaning - Project management for multiple cleaning crews - Service Line Items: - HVAC System Cleaning Crew (2-person, regular and overtime) - Air Handling Unit & Coil Cleaning Crew (2-person, regular and overtime) - HVAC Inspector/Ventilation Auditor (regular and overtime) - Project Manager for Multiple Crews (regular and overtime) - Example project: Exhaust duct cleaning for Virginia Tech residential halls (Barringer/Whitehurst, Johnson, Miles, Newman, Vawter) - Unique/Notable Requirements: - Adherence to National Air Duct Cleaning Association (NADCA) standards - 10% discount on equipment and materials in all zones - No charge card processing fees - Contractor must provide all documentation, equipment, insurance, labor, materials, disposal, and supervision - Capacity for both large and small-scale projects; experience with higher education institutions required - Health and safety standards, debris disposal procedures, and post-project reporting - Contract set aside for small businesses - Pricing: - Zone-based hourly labor rates for various crew types - Pricing remains consistent across renewal periods - Period of Performance: - Initial one-year term with four additional one-year renewal options (total potential duration: five years) - Renewal periods capped by Consumer Price Index (CPI-W) for other services

Description

James Madison University (JMU), an agency of the Commonwealth of Virginia, is soliciting sealed proposals from qualified sources to provide duct and exhaust cleaning services. The scope includes cleaning of heating, ventilation, and air conditioning duct work; bathroom and clothes dryer exhausts; fans, exhaust grilles, louvers, and ducts. The contractor will provide all documentation, equipment, insurance, labor, materials, disposal, and supervision. The initial contract term is one year with an option to renew for four additional one-year periods.

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