SAM #75H70926BAO-070-SS

Billings Area IHS Modular UPS System Replacement and Five-Year Support

The Billings Area Indian Health Service (IHS), under the Department of Health and Human Services, is seeking vendors—specifically Indian Economic Enterprises (IEEs) and Indian Small Business Economic Enterprises (ISBEEs)—to provide a complete Uninterruptible Power Supply (UPS) system replacement at its Billings Area Office. - Government Buyer: - Indian Health Service (IHS), Billings Area Office - OEMs and Vendors: - Eaton (as the specified OEM for the 9PXM modular UPS, or equivalent) - Products/Services Requested: - Modular UPS system (Eaton 9PXM or equivalent) with minimum usable capacity of 16kVA - Includes chassis, power modules, battery packs, rack mounting hardware, network management card, and accessories - Power modules and battery packs to support at least one hour runtime at 60% load (9.6kVA) - Rack mount accessory kit and network management card - Services: - On-site UPS rack installation and startup - Five-year on-site next day response support (including battery replacement, preventive maintenance, and manufacturer-authorized support) - On-site preventive maintenance with 7x24 coverage - Removal, recycling, and disposal of existing UPS equipment and batteries (with documentation) - Unique/Notable Requirements: - Compliance with the Buy Indian Act: majority Indian ownership, management, and receipt of contract earnings - Vendors must submit capability statements and a representation form - All work (delivery, removal, installation, startup, and acceptance) must be completed within 30 days of award - Five-year warranty, support, and preventive maintenance required - Modular UPS solution must be equivalent to or better than Eaton 9PXM - All technical and scope details are specified in the Statement of Work attachment

Description

SOURCES SOUGHT NOTICE

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), and any other category of vendor capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Consistent with the revised Buy Indian Act, HHS/IHS adopted the definition of an Indian Economic Enterprise (IEE) set forth in 48 CFR 1480.201.  This definition includes the following requirement, amongst others: “the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract.”. 

Instructions for submission are outlined further below.

DEFINITIONS

INDIAN ECONOMIC ENTERPRISE (IEE):

Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:

The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%; The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and The management and daily business operations must be controlled by one or more individuals who are Indians.

DESCRIPTION OF REQUIREMENT

Uninterruptible Power Supply (UPS) Replacement

NAICS:

335999 - All Other Miscellaneous Electrical Equipment and Component Manufacturing

Small Business Size Standard: 600

Unique Requirements:

SEE ATTACHMENT:  A05 - SOW BAO UPS Replacement

INSTRUCTIONS TO INDUSTRY

ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.

Your response must include but is not limited to the following:

Number of years of experience in providing this requirement.  List of past jobs/contracts of providing this requirement. Demonstrate how your company meets the definition for Indian Economic Enterprise (IEE) in consideration to this requirement. Demonstrate how your company will receive at least 51% of the earnings from the awarded contract. If identifying a partnership with a subcontractor that is a similarly situated entity, demonstrate how together with the subcontractor you will receive a combined 51% of the earnings from the contract. If identifying a partnership with a subcontractor that is NOT a similarly situated entity, demonstrate how you will receive 51% of the earnings from the contract. Demonstrate how the prime IEE, or together with the subcontractor, will conduct management and daily operations to be controlled by one or more individuals who are Indians.

Failure to address these items in your capability statement could exclude your firm from being determined a capable IEE/ISBEE source.

SUBMISSION

Interested parties capable of performing the required services may submit a response via email to: Vincent Hansen at Vincent.Hansen@ihs.gov no later than 15 days from the date of the sources sought announcement.

Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID 75H70926BAO-070-SS in the subject line.

Responses received to this notice will assist in determining the acquisition strategy of the requirement.

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