Minnesota Supplier Systems #G0210-2000018405

Minnesota Solicits Hotel, Conference, and Catering Services for Traffic Safety DRE Conference

The State of Minnesota Department of Administration, Office of State Procurement, is seeking proposals for hotel, conference, and catering services to support the Office of Traffic Safety Drug Recognition Evaluator (DRE) Conference. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement, Office of Traffic Safety - Products and Services Requested: - Hotel accommodations for up to 350 single occupancy rooms on peak night (Day 2), with a total of 440 room-nights anticipated - Conference and meeting space, including general session room for 385 attendees, breakout rooms, and a registration area with secured storage - Audio-visual equipment: LCD projector, wireless presenter, large screen, microphones (table, floor, handheld/wireless, lavalier), sound equipment - Catering services: breakfast buffets, lunch buffet, morning and afternoon breaks, all-day beverage service, with dietary accommodations - Parking for attendees, with daily rates - Shuttle services between lodging, conference, and parking facilities if not within a quarter mile of each other - Unique or Notable Requirements: - Hotel must be within 75 miles of the Washington Education Center in Brainerd, MN - Casino venues are not permitted - All hotel rooms must be individually equipped with fire sprinklers - Shuttle service required if facilities are not co-located - No minimum number of rooms or attendees is guaranteed - Emphasis on diversity and inclusion in procurement; joint ventures allowed - No specific OEMs or vendors are named, as this is an open solicitation for hospitality and event services.

Description

This is a formal Request for Proposal (RFP) issued by the State of Minnesota's Department of Administration, Office of State Procurement, for the Office of Traffic Safety DRE Conference. The procurement seeks hotel accommodations, conference space, and catering services for the conference, with specific requirements including location within 75 miles of the Washington Education Center in Brainerd, MN, and hotel rooms equipped with fire sprinklers. The contract term is from August 1, 2026, or the date of contract execution, through July 31, 2027. Responses must be submitted electronically through the SWIFT Supplier Portal by July 21, 2026, and questions are due by July 14, 2026.

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