San Clemente Planet bids #143447

San Clemente Seeks Event Service Vendors for Ole Hanson Beach Club

The City of San Clemente Beaches, Parks & Recreation Department is launching an Approved Vendor Program for the Ole Hanson Beach Club, a historic event venue with a 120-person capacity. - Government Buyer: - City of San Clemente, Beaches, Parks & Recreation Department, Ole Hanson Beach Club - Scope of Services: - Seeking multiple qualified vendors for weddings and special events - Required vendor categories: - Catering services (menu planning, food prep, service staff, setup/cleanup, dietary accommodations) - Bartending services (alcoholic/non-alcoholic, proper permits/licenses) - Equipment rental (tables, chairs, linens, dance floors, staging, lighting, tents, heaters, furnishings) - Security guard services (licensed personnel, guest management, access monitoring, event safety) - DJ and musician services (music, sound equipment, announcements, event production, noise compliance) - Preferred vendor categories: - Event and wedding coordination (planning, day-of coordination, client/vendor liaison) - Floral services (design, arrangements, installations, décor) - Photography/videography (including drone, editing, facility compliance) - Bakery services (cakes, desserts, pastries) - Notable Requirements: - Vendors must maintain all required licenses, permits, and insurance - Compliance with health, safety, and venue-specific regulations is mandatory - Vendors must hold a City of San Clemente business license - Quarterly commission payments: 5% for required vendors, 3% for preferred vendors - Multiple vendors may be selected per category - Minimum annual participation required - No specific OEMs or product part numbers are referenced, as this is a services-based solicitation.

Description

The City of San Clemente is seeking qualified and experienced individuals or businesses to provide services to wedding and special event patrons at the Ole Hanson Beach Club in San Clemente, CA. Selected vendors will be included in a required or preferred vendors list to offer year-round services. Required vendors include catering, bartending, DJ & musician services, security, and equipment rental. Preferred vendors include event & wedding coordinators, florists, bakeries, photographers, and videographers. The solicitation includes a pre-bid meeting on July 6, 2026, and responses are due by August 5, 2026.

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