SAM #36C24926Q0286

Procurement of Belimed Ultrasonic Cleaner and Accessories for Lexington VA Medical Center

• The Department of Veterans Affairs, Lexington VA Medical Center (Network Contracting Office 9), is seeking to procure brand name or equal Belimed Ultrasonic Cleaners and accessories.
• STEELCOBELIMED INC. is the referenced Original Equipment Manufacturer (OEM), with First Nation Group, LLC as the exclusive authorized SDVOSB distributor.
• Products requested include:
  • 1 Belimed 565 PLUS3 UltraSonic Washer with integrated drain pump and DI rinse
  • 3 Belimed 565 PLUS Standard Wash Trays
  • 1 Belimed 565 PLUS Cannulated Instrument Wash Tray
  • 2 Belimed 565 PLUS daVinci Wash Trays
  • 1 Validation Kit Chemistry for Ultrasonic Cleaning
• Services required:
  • Installation of the 500 Series Ultrasonic System (including configuration, validation, and training)
  • De-installation and removal of 2 existing ultrasonic systems
• Technical requirements:
  • Equipment must be compatible with cannulated surgical instrumentation and Intuitive Surgical DaVinci 5 force feedback and Xi endowrist instrumentation
  • Must support reprocessing of trays with specified dimensions and weight, include DI rinse, integrated drain pump, and custom cycles
  • Must be compatible with existing facility utilities
• The procurement includes delivery, installation, equipment validation, staff training, and a one-year warranty covering malfunctions and routine maintenance.
• All items must be delivered undamaged to the Lexington VA Health Care System, Troy Bowling Campus.

Description

Department of Veterans Affairs Lexington VA Medical Center Intent to Sole Source First Nation Group, LLCBrand Name or Equal Belimed Ultrasonic Washer The Department of Veterans Affairs intends to issue a sole-source firm-fixed priced contract to First Nation Group, LLC, 4566 E Highway 20 STE 208, Niceville, FL 32578. A sole source procurement will be issued as an Open Market Purchase Order to First Nation Group, LLC. This procurement is being conducted in accordance with FAR RFO 6.103-1. In the interest of economy and efficiency, the Original Equipment Manufacturer (STEELCOBELIMED INC.), stated that only one exclusive Service-Disabled Veteran Owned Small Business (SDVOSB), First Nation Group, LLC, is an Authorized Distributor of their products. The NAICS code is 339113 and has a size standard of 800 employees for this procurement. Project Requirements Brand Name or Equal Belimed Ultrasonic Washer Background Lexington VA Medical Center requires additional ultrasonic cleaners which must be compatible with current utilities and fit into the current physical space limits. Item Information This procurement is for additional ultrasonic cleaner with accessories, de-installation, and installation of equipment that meets the following technical specifications: Technical Specifications Ultrasonic must have ability to process cannulated surgical instrumentation. Ultrasonic must have ability to process Intuitive Surgical DaVinci 5 force feedback instrumentation and Intuitive Surgical DaVinci Xi endowrist instrumentation. Ultrasonic must be able to reprocess trays 13.5" wide, 7.5" tall, and 26.25" long. Ultrasonic must be able to reprocess at least 70 pounds per cycle. Ultrasonic must be able to process at least 3 trays per cycle. Ultrasonic must have DI rinse and integrated drain pump. Ultrasonic must allow for custom cycles. Company must have capability to provide replacement parts within 5 business days. Ultrasonic must be compatible with existing facility utilities. Vendor must visit site to verify space, electrical, and plumbing requirements. Ultrasonic must be rated for medical devices. Ultrasonic must include a user manual. One-year warranty included to cover all malfunctions and routine maintenance (that cannot be performed by operating staff) for the first year after installation. All installation services included: Delivery (to be scheduled and confirmed via email with SPS Administrative Officer, SPS Program Support Assistant, SPS Assistant Chief, SPS Chief) Unboxing of equipment and packaging removal De-installation of existing equipment Installation and configuration of new equipment Equipment quality validation testing Education/training of operation and routine maintenance Items shall be shipped to: Lexington VA Health Care System Troy Bowling Campus Attn: Rachel Kidder Hall, 150BC 1101 Veterans Drive Lexington, KY 40502 All items shall arrive at the facility undamaged. Items to be received are as follows (brand name or equal): Description Quantity 565 PLUS3 UltraSonic Washer with integrated drain pump and DI Rinse 1 565 PLUS Standard Wash Tray 3 565 PLUS Cannulated Instrument Wash Tray 1 565 PLUS daVinci wash tray 2 Validation kit chemistry, Ultrasonic 1 Installation 500 Series Ultrasonic System 1 De-installation Ultrasonic System and removal to loading dock 2 Other Important Considerations Cite any other information necessary for potential respondents to understand the nature of the requirement or proposed acquisition. Capability Statement / Information Sought The Lexington VAMC requires all the following information and questions answered in this RFI/SS: Questions and information that is not provided shall be considered nonresponsive to the Request for Information and contractor shall not be considered as part of the market research. Response to this announcement should include the following information: A tailored capability statement indicating the firm’s ability to provide a product and related services; The respondent’s Unique Entity Identifier (UEI) number, organization name, address, point of contact, and size and type of business (e.g., SDVOSB/VOSB, etc.) pursuant to the applicable NAICS code; Information should be provided electronically in a Microsoft Word or Adobe PDF format. Please respond to the questions below: The anticipated North American Industry Classification System (NAICS) code is 339113. Mark if your firm is eligible for participation in one of the following small business programs. If so, please indicate the program: [ ] yes [ ] no - Small Business (SB) [ ] yes [ ] no - HUBZone [ ] yes [ ] no - Small Business 8(a) [ ] yes [ ] no - Small Disadvantaged Business (SDB) [ ] yes [ ] no - Women-Owned (WO) Small Business [ ] yes [ ] no - Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no - Veteran Owned Small Business (VOSB) [ ] yes [ ] no - Large Business [ ] yes [ ] no - Other (please specify) [ ] yes [ ] no - Are you the Original Equipment Manufacturer (OEM)? [ ] yes [ ] no - If not the OEM, are you an authorized distributor, and can produce a letter from the OEM? [ ] yes [ ] no - Does your equipment conform to the Buy American Act and RFO 25.1? Buy American - Supplies What is the estimated Delivery Date After Receipt of Order (ARO)? _____________ Nonmanufacturer Rule (NMR) Compliance Questions Does your company meet all four prong factors for the Nonmanufacturer Rule (NMR) per guidance of SBA and 13 C.F.R. § 121.406? Offer must answer all questions below: Does your company exceed the 500-employee alternative size standard for nonmanufacturers? Is your company primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied? Does your company take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? Does your company supply the end products of a small business manufacturer or processor made in the United States? Is your company considered small under NAICS code 339113? Do you manufacture the product yourself or are you a distributor of the items being researched above? Are you an authorized distributor/reseller? Provide evidence from OEM. Do you supply a product manufactured by another domestic small business, if it is a nonmanufacturer? Do you supply the product of any sized manufacturer if SBA has granted a waiver to the nonmanufacturer rule? Is your Buy American Certificate completed in SAM? Please provide evidence with response. Is your Trade Agreement Certificate completed in SAM? Please provide evidence with response. Is the requested product manufactured outside the US (domestic non-available)? Is the product a foreign manufactured end product under the trade agreement? What is your schedule of delivery after receipt of order for the product? Is your company available under any Government Wide Agency Contract (GWAC), GSA Schedules, IDIQ, BPA? If so, list contract number. Provide descriptive literature demonstrating ability to meet all requirements if offering other than brand name product. Include list of contracts for various government levels. Contractors may provide an estimated industry pricing for market research and budgetary purposes. This notice of intent is not a request for competitive quotes. Interested parties may submit quotations with the subject line "Special Notice # 36C24926Q0286" by 5:00 p.m. EST on 07/15/2026 to: Kristie.Collins@va.gov. Responses will be evaluated; however, the Government may decide not to compete based on responses. Telephone inquiries will not be accepted. Public information will not be provided. This is a new requirement. Disclaimer and Notes This notice does not obligate the Government to award a contract or pay for responses. The Government may use the information provided for any necessary purpose. Responses should be complete and detailed. The Government is not obligated to acknowledge receipt or provide feedback. After review, a pre-solicitation and solicitation may be published. Responses are not considered adequate responses to a solicitation. Confidentiality: Do not include proprietary, classified, or sensitive information. The Government may use non-proprietary technical information in any resultant solicitations. Additional Links: Department of Veterans Affairs

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