SAM #HT940626QE044

Naval Hospital Jacksonville Solicitation for Endoscope Sterilizers and Reprocessors

Naval Hospital Jacksonville, under the Defense Health Agency's Healthcare Contracting Division – Southeast, is seeking two new endoscope sterilizer and reprocessor units for high-level disinfection of endoscopes. - Government Buyer: - Defense Health Agency, Healthcare Contracting Division – Southeast - Naval Hospital Jacksonville (NHJAX), FL - Products Requested: - Two (2) endoscope sterilizer and reprocessor units - Must meet OEM specifications and essential characteristics - Includes delivery, installation, and de-installation/removal of existing units - Replacement of current 2-filter water filtration systems with new 3-filter systems - Compliance with OEM warranty, software licensing, and service terms - Services Requested: - On-site full service maintenance and repair for both units - Scheduled and unscheduled maintenance - Annual training for designated personnel - Routine support and initial operator training - Maintenance and training services span a base period plus four one-year option periods and a final 6-month option period - Unique Requirements: - Contractor must be an OEM authorized dealer, distributor, or reseller - All warranty and service must adhere to OEM terms - Contractor responsible for site modifications, testing, calibration, and repair of installation-related damages - Installation must be completed within 3 weeks of contract award - Compliance with relevant laws and regulations - No specific OEMs or vendors are named in the solicitation, but well-known manufacturers in this space include Olympus, Steris, and Medivators.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.2, Solicitation, Evaluation, and Award, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this combined synopsis/solicitation. It is the Quoter’s responsibility to be familiar with the applicable FAR and DFARS clauses and provisions. The FAR clauses may be accessed in full text at these addresses: https://www.acquisition.gov/browse/index/far; https://www.acquisition.gov/far-overhaul; https://www.acquisition.gov/dfars.

The North American Industry Classification System (NAICS) is Code: 339112, with a size standard in number of employees of 1,000. This is a Full and Open Competition requirement; all qualified Quoter(s) are encouraged to submit a quotation.

The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division – Southeast (HCD-Southeast), on behalf of the Naval Hospital Jacksonville (NHJAX), Florida, has a requirement to provide for the acquisition, delivery and installation of two (2) new Endoscope Sterilizers and Reprocessors units, and provide maintenance and annual training to facility staff at NHJAX. The existing 2 endoscope sterilizers and reprocessors at NHJAX reached the end-of-life expectancy in 2019. Two new endoscope sterilizers are required to maintain operations.

The Contractor shall supply, deliver and install two (2) new endoscope sterilizers and reprocessors, and provide maintenance and annual training to facility staff. The contractor shall maintain equipment within the original equipment manufacturer’s (OEM) specifications in accordance with the newest United States, State and local laws and regulations. The contractor shall be responsible for the de-installation of the existing 2 sterilizer/reprocessor units on the same day of installation of the new sterilizer/reprocessor units. The contractor shall move the 2 old disconnected sterilizers/reprocessors units to the designated area prior to installing the new sterilizers/reprocessors units. Within 2 weeks prior to installation, the contractor shall inspect the existing room to ensure electrical compliance is verified by both the clinic facility manager and clinic safety manager. The room shall meet current OEM specifications in accordance with the newest United States, State and local laws, and Defense Health Agency (DHA) regulations. The contractor shall successfully complete final testing and calibration certification upon completion of installation of the sterilizer/reprocessor units. The contractor must maintain a clean work environment. The contractor shall be responsible for repairing any damages that occurs during the installation of the new sterilizer/reprocessor units, to include damages to floors, walls, paint, and ceiling. Installation includes replacing the two (2) current 2-filter water filtration systems with a new 3-filter water filtration system. Installation of the 2 new endoscope sterilizer/reprocessor units shall be completed with minimal modification to the facility with all modifications to be completed same day. All modifications to the site are at the Contractor’s cost with no additional cost to the Government. The contractor shall have ownership of any electrical and water installation. Contractor shall successfully connect sterilizers and complete final testing and calibration. NHJAX will coordinate with contractor installation date and time, but installation shall be completed within 3 weeks of contract award.

The contractor shall provide labor, materials, travel, personnel supervision, and freight for the scheduled (annual) and unscheduled (routine) maintenance for all equipment. The contractor shall conduct initial in-person general operator training within one (1) week of installation for all designated Endo personnel at NHJAX. The contractor shall be an OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system such that OEM warranty and services are maintained in accordance with OEM specifications. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

The contractor shall provide annual and routine maintenance/support coverage for services and special requests and shall be performed during normal business hours (i.e., 8 hours a day and 5 days a week), excluding United States Federal Government holidays, which are identified online at the following site: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=2026.

Reference the Performance Work Statement (PWS) for the required tasks, to include the Essential Characteristics and qualifications required for this requirement.

The solicitation number is: HT940626QE044

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