SAM #CT060220260742

Sole Source Technical Refresh of Mailing Systems and Equipment to Pitney Bowes Inc.

This notice announces the intent of Washington Headquarters Services to award a sole source contract to Pitney Bowes Inc. for a technical refresh of mailing systems and equipment. - Agency: Washington Headquarters Services, Acquisition Directorate (WHS/AD) for the Executive Services Directorate (ESD) Defense Postal Office (DPO) - Sole source award to Pitney Bowes Inc. for mailing systems and equipment - Includes technical refresh of existing Pitney Bowes postage metering systems - Mailing system software and equipment must be SaaS-based - Solution must be hosted in a FedRAMP IL4 authorized cloud within the United States - Services include mail processing and small package carrier processing - Only Pitney Bowes can meet requirements due to proprietary software, closed data formats, APIs, integrated technical environment, security accreditation, and lease-to-own model - Estimated contract value: $849,300.07 - NAICS code: 561499 (All Other Business Support Services) - No other vendors considered capable due to proprietary nature of Pitney Bowes' systems

Description

The Washington Headquarters Services, Acquisition Directorate (WHS/AD), on behalf of the Executive Services Directorate (ESD) Defense Postal Office (DPO), intends to perform a sole source award to Pitney Bowes Inc. for Mailing Systems and Equipment. The Defense Postal Office requires these mailing systems and equipment to technically refresh existing Pitney Bowes postage metering systems and the necessary services necessary for mail processing and small package carrier processing.  The new mailing system software and equipment shall be SaaS based located in a FedRAMP IL4 authorized cloud housed within the United States. The estimated value of the contract is $849,300.07.

The anticipated award will be made under the authority of 41 U.S.C. 1901 under the procedures RFO 6.103-1 “Only one responsible source and no other supplies or services will satisfy agency requirements,” Pitney Bowes Inc. is the only vendor to meet the Executive Services Directorate’s requirement as they provide existing integrated technical environment, security accreditation requirements, proprietary software using closed, undocumented data formats and application programming interfaces, and the lease-to-own acquisition model, all of which are satisfied exclusively by Pitney Bowes Inc. No other vendor can provide these services due to Pitney Bowes Inc’s proprietary systems and integrated cataloging and resource-sharing platforms and databases.

This notice of intent is NOT a request for proposals or quotations. Requests for copies of a solicitation in response to this notice will not be honored or acknowledged. A determination by the Government not to compete this proposed action based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether conducting a competitive procurement is in the best interest of the Government. Interested parties may identify their interest and capability by responding to this notice via email to whs.mc-alex.ad.mbx.ks@mail.mil with a PDF file, referencing notice of intent number CT060220260742,  no later than 10:00 A.M. ET, July 8, 2026. All information submitted should support the offerors’ capability to provide the services required and shall be furnished at no cost or obligation to the Government. The Government reserves the right to cancel the Sole Source Award. The primary North American Industry Classification System (NAICS) code is 561499 All Other Business Support Services with a Small business size standard of $21.5 Million.

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