SAM #FA301626Q0123

All-Inclusive Family Retreat Services for U.S. Air Force 688th Cyberspace Wing Chaplain Corps

This opportunity is for a comprehensive, all-inclusive family retreat for the U.S. Air Force 688th Cyberspace Wing Chaplain Corps, supporting resiliency and spiritual growth for service members and their families. - Government Buyer: - U.S. Air Force, Air Education and Training Command, 502d Contracting Squadron (FA3016 502 CONS CL) - 688th Cyberspace Wing Chaplain Corps - Contract specialist: Dionne Harris - OEMs and Vendors: - No specific OEMs or commercial vendors are named; procurement is for hospitality services (hotels/resorts) - Products/Services Requested: - Lodging: 12 rooms for 2 nights (double queen beds, smoke-free, family-friendly amenities) - Meals: Buffet-style breakfast, lunch, and dinner for up to 21 adults, 22 children, and 2 staff (dietary accommodations included) - Conference Facilities: Two meeting rooms for 45 participants, with audio-visual support (power cords, projection screen, audio, onsite tech support) - Recreational Facilities: Access to aquatic, team-building, and family bonding activities - Childcare Amenities: Highchairs, changing tables, meeting rooms for children - All costs must be bundled into a single nightly room rate - Unique/Notable Requirements: - All-inclusive pricing (single nightly room rate covers all services) - Smoke-free, family-friendly environment - Dietary accommodations for meals - Flexible rescheduling with 30-90 days notice at no additional cost - NAICS code 721110 (Hotels and Motels) - No products with part numbers or specific brands are requested; procurement is for bundled hospitality and event services.

Description

The Department of War is issuing this Request for Quote (RFQ), reference number FA301626Q0123, on behalf of the 688th Cyberspace Wing (688 CW) Chaplain Corps for sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 14-16 August 2026.

Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:

Attendance: Up to 21 adults, 22 children, and two (2) Chaplain Corps staff members. Lodging: Twelve (12) rooms for a duration of two (2) nights. Meals: Buffet-style breakfast, lunch, and dinner served in a private conference room. Facilities: A conference room capable of seating all attendees for meetings and meals. Access to on-site family-oriented recreational activities and team-building facilities. Amenities: Standard audio/visual (A/V) equipment for presentations. Furniture, including tables and seating for adults and children. Family-friendly amenities such as highchairs and changing tables. Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.

Solicitation Method: Full and Open Competition.

NAICS CODE: 721110 Hotels and Motels

Questions and Concerns regarding this RFQ must be submitted via email no later than Tuesday, 7 July 2026, at 10:00 AM CDT. Inquiries must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To ensure proper routing, all inquiries must include " Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)” in the email subject line. Answers to all submitted questions will be compiled and made accessible to all potential offerors to ensure a fair opportunity.

Quote Validity: Final quotes must be submitted via email no later than Friday, 10 July 2026 at 10:00 AM CDT. Submissions must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To be eligible for consideration, all submitted quotes must remain valid for a minimum period of ninety (90) calendar days from the submission deadline. All quote submissions and related correspondence must reference "Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)" in the email subject line.

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