New York State Contract Reporter #C203073

Preventive Maintenance and Repair Services for HVAC, Chiller, and Ancillary Equipment at Creedmoor Psychiatric Center

This opportunity from the New York State Office of Mental Health (Creedmoor Psychiatric Center) seeks a contractor for comprehensive preventive maintenance and repair services for HVAC, chiller systems, and ancillary equipment across multiple campus buildings in Queens Village, NY. - Government Buyer: - New York State Office of Mental Health, Creedmoor Psychiatric Center - Bureau of Procurement Enterprise Services - Scope of Work: - Scheduled preventive maintenance for HVAC, chiller, refrigeration, and ancillary equipment - Equipment includes air handling units, rooftop units, compressors, pumps, fans, boilers, heat exchangers, water heaters, VFDs, refrigeration/freezer units, and more - Maintenance tasks: inspections, cleaning, lubrication, adjustments, filter replacements, testing, and reporting - Supplemental maintenance for cabinet unit heaters and air curtains upon request - Time and material repairs, including emergency service with technician arrival within two hours - Product Line Items: - Over 700 equipment units, including: - 24 Air Handling Units (AHU), Heating-Ventilation Units (HVU), Air Conditioning Units (ACU) - 12 Split System Air Conditioning Systems - 484 Fan Powered Variable Air Volume Boxes - 80 Fans (belt-driven and direct-driven) - 47 Unit Heaters and Convectors - 52 Variable Frequency Drives (VFDs) - 10 Refrigeration/Freezer Units (walk-in) - 16 Continuous Operation Pumps - 9 Seasonal Operation Pumps - 10 Expansion Tanks - 14 Condensate Return Systems - Multiple water heaters, heat exchangers, and other ancillary equipment - Material allowance for repairs: $200,000 over 5 years, with a fixed 10% markup - Services Line Items: - Preventive maintenance services (routine, supplemental, and emergency) - Time and material repair services - Notable Requirements: - Mandatory site visit for bidders - Compliance with New York State Department of Labor prevailing wage rates - MWBE participation goals: 16% MBE, 14% WBE; SDVOB goal: 6% - Certified technicians required; background checks and insurance compliance - Maintenance schedule and equipment list detailed in contract appendices - OEMs & Vendors: - No specific OEMs named; contractor must service a broad range of commercial HVAC and refrigeration equipment - Estimated Contract Value: - $1,000,000 to $2,500,000 (based on scope, material allowance, and labor rates) - Potential Competitors: - EMCOR Services New York/New Jersey, Inc. - Bayside Refrigeration, Inc. - Johnson Controls, Inc. - Carrier Corporation - Trane Technologies plc - Siemens Industry, Inc. - Daikin Applied Americas Inc. - Period of Performance: - Five-year contract term; annual maintenance and repair services; includes supplemental and emergency maintenance options - Equipment in Building 60 transitions to this contract after a separate contract ends

Description

The New York State Office of Mental Health and Creedmoor Psychiatric Center are soliciting bids through an Invitation for Bid (IFB) for a contractor to provide preventive maintenance services for HVAC, chiller systems, and ancillary equipment at their campus located at 79-25 Winchester Boulevard, Queens Village, NY 11427. The contract term is from May 1, 2027, to April 30, 2032. A mandatory site visit is scheduled for July 8, 2026, and bids are due by July 30, 2026, at 3 PM ET. The solicitation includes MWBE and SDVOB participation goals and requires compliance with prevailing wage rates and the Procurement Lobbying Act.

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