SAM #FA875126Q0948

Eaton UPS Maintenance and Support for AFRL Rome Research Site

This procurement opportunity is for maintenance and support of Eaton uninterruptible power supply (UPS) systems at the Air Force Research Laboratory (AFRL) Rome Research Site in New York. - Government Buyer: - Department of Defense, Department of the Air Force, Air Force Materiel Command, Air Force Research Laboratory, FA8751 AFRL RIKO - OEM Highlight: - Eaton Corporation is the sole OEM and authorized provider for the required UPS maintenance and support services - Products and Quantities: - Eaton 93PM UPS batteries (models EL144UXX08 and EL072UXX03, part number PWHR12390W4FR): 72 each per model - Eaton 9390-120/100 UPS batteries (models EC116CBA02 and EC116CBA06, part number 12HX505-FR): 40 each per model - Eaton 9390-160 UPS batteries (models ED512CBB13 and EB161CBA07, part numbers PWHR12540W4FR and PWHR12500W4FR): 40 each per model - Eaton 93PM-400 UPS batteries (model EP442UXX02, part number PWHR12540W4FR): 160 units - Services Requested: - Eaton Flex Service Plan for all listed UPS models and batteries - Three years of comprehensive maintenance and support, including: - Parts, labor, and expenses for UPS electronics - 24/7 coverage and technical support - Preventive maintenance visits - Maximum eight-hour response time - Unique/Notable Requirements: - Only Eaton-employed or certified technicians are authorized to perform maintenance due to proprietary diagnostics and warranty requirements - Sole source justification based on OEM restrictions and technical requirements

Description

This is a Notice of Proposed Contract Action under RFO Part 12 Acquisition of Commercial Products and Commercial Services.  This notice is for information only; a solicitation will not be issued. THIS IS NOT A REQUEST FOR QUOTATION. No contract will be awarded on the basis of offers received in response to this notice. The associated North American Industry Classification System (NAICS) code is 811310 with a small business size standard of $12,500,000.00 in annual receipts.

AFRL requires all personnel, labor, equipment, tools, parts, materials, technical data, supervision, and other items and services necessary to provide maintenance and support of the Eaton UPS’ to the Air Force Research Laboratory Information Directorate at the Rome Research Site (RRS), Rome, New York. The anticipated contract will include a base year, with two one-year options.

The contract will provide the Eaton Flex Service Plan for :

Product

UPS Model

Serial Number

Battery Model

Qty

SSO-1-Eaton

93PM

EL144UXX08

PWHR12390W4FR

72

SSO-2-Eaton

93PM

EL072UXX03

PWHR12390W4FR

72

DHRF UPS 1

9390-120/100

EC116CBA02

12HX505-FR

40

DHRF UPS 2

9390-120/100

EC116CBA06

12HX505-FR

40

BC-Eaton

9390-160

ED512CBB13

PWHR12540W4FR

40

BC-Eaton

9390-160

EB161CBA07

PWHR12500W4FR

40

ECF-Eaton

93PM-400

EP442UXX02

PWHR12540W4FR

160

Three Years Parts, Labor, Expenses for The UPS Electronics  7x24 Coverage, 7 days per week, 24 hours per day, 365 days per year  (1) UPS Preventive Maintenance (5 x 8) per R-2 per year  (1) Battery Preventive Maintenance Visit (5x8) per R-5 per year  Eight (8) Hours [Maximum] Response Time  7 x 24 Technical Support & Dispatch Center  Service Priority

The Government intends to negotiate a sole source contract with:   

Eaton Corporation

8609 Six Forks RD

Raleigh, North Carolina 27615-2966

The Government has determined that no other source has commercial offerings that can meet this requirement. The Information Directorate has ongoing classified computing, secure telephone, video-teleconferencing equipment, and secure networks in support of multi-domain environments that require continuous UPS services. These services must be maintained 24/7 due to critical communication requirements with USAF, Agencies, and other mission partners. The UPS system is the primary power supply backup platform. In order to prevent an interruption in services or loss of data related to the support being provided by this facility, procurement of a support maintenance contract covering hardware and software for this UPS is necessary in the event of a failure event related to the UPS system.

Eaton is the manufacturer of the UPS system and has confirmed that they do not authorize any other service provider. Eaton’s products are constructed and designed by their employees to be worked on by their employees. All diagnostics and software adjustments are proprietary, should non-Eaton employed/certified technicians do any work on the UPS, any warranties would be void.

This is a notice of proposed contract action and not a request for competitive proposals; however, all responsible sources may submit a capability statement or proposal, which shall be considered by the agency. All inquiries should be sent by email to Tabitha.Haggart@us.af.mil. Responses must be submitted by the date/time listed on the notice. Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government in future procurements.

Responses received will be evaluated; however a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. The Government anticipates an award date on or before 27 July 2026.

A Sole Source Justification will be attached to the subsequent Notice of Award in accordance with applicable regulation.

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