New Brunswick Opportunities Network #P26-46

Consultation and Event Planning Services for Fredericton Capital Region Tourism

The City of Fredericton is seeking a qualified provider for consultation and event planning services to support the Meetings & Conventions sector of Fredericton Capital Region Tourism under the Rendez-Vous Fredericton (RVF) brand. - Government Buyer: - City of Fredericton, Local Government, Fredericton Capital Region Tourism - Office of the City Clerk, 397 Queen Street, Fredericton, NB - Stakeholders: - RVF partnership includes Fredericton Convention Centre, Crowne Plaza Fredericton, Hilton Garden Inn, and Delta Fredericton - Services Requested: - Event planning consultation (100 hours) - Venue booking (10 events) - Marketing and promotion (1 lump sum) - Ongoing coordination and program support (monthly, 60 months) - Professional labor for various roles (Principal/Project Director: 500 hours, Event Manager/Lead Planner: 300 hours, Coordinator: 300 hours, Administrative Support: 300 hours, On-Site Event Staff: 1500 hours, Specialized Resource: 300 hours) - Project/event management fees for small (30), medium (15), and large (10) events - Unique/Notable Requirements: - Supplier must comply with the City of Fredericton Supplier Code of Conduct - Mandatory COVID-19 vaccination for onsite personnel - Adherence to information security, confidentiality, and privacy standards - Supplier must maintain a local presence and collaborate with RVF partners - Pricing is firm for the contract duration, with CPI adjustments after the first year - Contract Term: - Five years with two optional one-year renewals (potential total of seven years) - No specific OEMs or product manufacturers are mandated; this is a services-focused procurement

Description

The City of Fredericton is soliciting proposals for consultation services for an event planner to support the Fredericton Capital Region Tourism's Meetings & Conventions sector under the Rendez-Vous Fredericton brand. The scope includes event planning services, venue booking, and marketing and promotion activities. The contract term is expected to commence on or about October 1, 2026, with a closing date for proposals on August 5, 2026. The procurement is managed by the City of Fredericton, New Brunswick, and includes detailed instructions and requirements for proponents.

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