San Mateo County Community College District Planet bids #RFP 87014

San Mateo County Community College District Seeks Cloud-Based Talent Management System

San Mateo County Community College District (SMCCCD) is seeking proposals for a cloud-based, Software-as-a-Service (SaaS) Talent Management System to modernize and unify its human resources operations. - Government Buyer: - San Mateo County Community College District, Department of General Services - Products/Services Requested: - Comprehensive SaaS Talent Management System supporting: - Recruitment and applicant tracking - Onboarding and off-boarding - Performance evaluations - Faculty contract management - Data analytics and EEO reporting - System must integrate bidirectionally with Banner 9.X (the District’s enterprise management system) - Implementation and vendor support services, including: - Dedicated implementation representative - Project management and testing support - Training materials and role-based training sessions for HR staff, hiring managers, faculty, and applicants - Notable Requirements: - Must replace multiple standalone HR systems with a unified platform - Accessibility compliance (WCAG 2.1 AA) - Robust data security and privacy controls - Customizable workflows and advanced reporting - Support for approximately 700 employees, 8 recruiters, 145 job vacancies, and 7,000 applicants annually - Flexible implementation timeline and strong vendor support - OEMs/Vendors: - No specific OEMs named; RFP is open to qualified SaaS HR solution providers - Contract Details: - Initial term of 3.5 years, with two one-year renewal options - Pricing guaranteed for the initial term; vendors must provide pricing for years four and five - District may cancel with 30 days notice during the initial term

Description

This Request for Proposal (RFP) seeks qualified vendors to provide a comprehensive, cloud-based Software-as-a-Service (SaaS) human resources platform for the San Mateo County Community College District. The platform will support the full employee lifecycle including recruitment, onboarding, performance evaluations, faculty contracts, off-boarding, data analytics, and Equal Employment Opportunity (EEO) reporting. The solution must integrate with the District's enterprise management system, Banner 9.X, and replace several standalone systems to streamline HR processes, improve data accuracy, enhance user experience, and reduce manual administrative work. The contract duration is 3 years with options to renew for two additional years (2 years and 1 year).

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