SAM #OFPM_TEAM_SS26-25

Compact Articulated Tractor System and Attachments for NIST Grounds Maintenance

This opportunity from the National Institute of Standards and Technology (NIST) seeks a compact articulated tractor system and attachments for year-round grounds maintenance at its Gaithersburg Campus. - Government Buyer: - National Institute of Standards and Technology (NIST) - Office of Facilities and Property Management (OFPM), Grounds Services and Support - OEMs Mentioned: - Ventrac (primary tractor and attachments) - Kubota (D902 diesel engine) - Products/Attachments Requested: - Ventrac 4520Y Tractor with Kubota D902 engine or equivalent (1 unit) - Accessory package (includes hitch kit, heated seat, PRO kit, armrest kit, rear plug, backup alarm, hitch adapter, weights, hydraulic top link) - Ballpark groomer package (groomer brush, drag, mid-weight bar, weights) - Ballpark renovator DG550 - Edger ED202 (with optional blower kit) - Broom KJ520 (with actuator kit) - Cab kit KW454 (enclosed cab with heat, lights, heater kit) - Drop spreader SA252 (with plug and hopper extension) - V-blade SE530 (with snow containment flap) - Snow blower KX523 (52-inch, actuator kit, deep snow kit) - Power rake KG540 - Flail mower MY722 (72-inch fast cut) - Turbine blower ET202 (with light kit) - Canopy kit and fan - Digital slope gauge - Manuals (operator, parts, service, attachments) - Services Requested: - Delivery, demonstration, and training for up to six users - Unique Requirements: - Equipment must operate safely on slopes up to 30 degrees - Must include warranty, manuals, and support for future attachment purchases - Respondents must be able to provide repair/service parts and warranty work - Training must cover all functions, maintenance, and troubleshooting - All products must be new, delivered FOB Destination, and include demonstration and training at NIST - Small Business concerns are specifically sought for this opportunity

Description

Sources Sought Notice Number:

OFPM/TEAM SS26-25

Notice Type:

Sources Sought

Synopsis:

07/01/2026

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation or a request for proposal and no contract will be awarded from this notice. No solicitation or specifications are available at this time.

The National Institute of Standards and Technology (NIST), Acquisition Management Division, is conducting market research to determine if any Small Business concerns have the current relevant qualifications, experience, personnel, and capability to perform the work described herein.

Tractor System and attachments are required for the NIST Gaithersburg Campus located in Gaithersburg, Maryland and the Washington Metropolitan Area.

This requirement will be a contract utilizing the commercial item procedures of FAR Part 12. The Contractor shall provide one new Ventrac 4520Y Tractor with a Kubota D902 diesel engine, or equal compact articulated tractor system, with enclosed cab and heat, compatible attachments and accessories, equivalent to the listed below, manuals, warranty, FOB Destination delivery, and training.

All qualified Small Businesses are encouraged to respond. The Government will not pay for any information solicited. Respondents will not be notified of the results of the evaluation. One of the main purposes of this Sources Sought Notice is to assist the Contracting Officer in determining if a Set-Aside is the acceptable strategy for the procurement. The Government anticipates a contract award for these services in or about September 2026.

It is requested that interested parties submit a brief capabilities package. The package shall address, at a minimum, the following:

(1) Ability to acquire and deliver the tractor and attachments in a reasonable time frame.  Please be specific.

(2) Ability to provide repair parts, service parts, future attachment purchases, and ability to perform any needed warranty work during the warranty period.  Please be specific.

(3) Company profile, to include number of employees, annual receipts, office location(s), and DUNS number.

(4) Evidence to establish your company's standing as a SDVOSB, WOSB, HUBZone, 8(a) or other small business concern.

(5) A positive statement of your intention to submit a proposal for this requirement if set-aside for your socio-economic group.

The capabilities package requested under this Sources Sought Notice is not expected to be a proposal, but rather a short statement regarding the company's ability to demonstrate existing expertise and experience in relation to this procurement. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities package. Submission of a capabilities package is not a prerequisite to any potential future offerings, but participation will assist NIST in tailoring its requirements to be consistent with industry standards.

Responses to this Sources Sought Notice shall be emailed to Helen Wesley at helen.wesley@nist.gov and carbon copied to Tony Schmidt at tony.schmidt@nist.gov.

Responses must be received by 5PM ET, July 8, 2026. Electronic submissions are requested. Questions regarding this notice may be addressed to Helen Wesley at helen.wesley@nist.gov and carbon copied to Tony Schmidt at tony.schmidt@nist.gov.

Failure to submit all information requested may result in a contractor not being considered as an interested small business concern.

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