New York State Contract Reporter #2136690

New York State Police Solicits Albany-Area Hotel Lodging for Academy Attendees

This opportunity is for hotel lodging services to support New York State Police Academy attendees in the Albany area. - Government Buyer: - New York State Police (NYS Dept. of Police, Purchasing Department) - Contract managed by the Contract Management Specialist 1 - Products/Services Requested: - Hotel lodging (single, non-smoking rooms) for approximately 32 rooms per week - Rooms must be within 10 miles of the NY State Police Academy - Maximum nightly rate: $117 (GSA rate) - Contract term: one year, with each vendor capped at $150,000 - Anticipated awards to about 6 vendors, based on lowest cost and proximity - Unique/Notable Requirements: - Facilities must have an approved AAA rating or meet equivalent cleanliness, safety, and operational standards - Mandatory amenities: cable TV, wireless internet, refrigerator, microwave, ice machine - Free parking and free cancellation with 48-hour notice - Individual receipts for travelers required - Strict pest control and facility maintenance standards - No set-aside goals for SDVOB, MWBE, or DBE - Past vendors include First Colonie Company and The Clocktower Hotel - Vendors must submit detailed cost pages and meet all mandatory facility and service standards

Description

The New York State Police is soliciting quotes for lodging in the Albany area from July 23, 2026 through July 31, 2027. The solicitation is for a one-year term contract to provide an estimated 32 rooms per week within 10 miles of the NY State Police Academy. Purchase Orders will be awarded to approximately 6 bidders based on lowest cost, not to exceed the current GSA rate of $117 per night, with payments to each vendor capped at $150,000 over the term. In the event of a tie, proximity to the Police Academy will be the deciding factor. Vendors must meet specific facility and service requirements as detailed in the attached documents.

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