SAM #HQC01026QE013

Comprehensive Facility and Equipment Maintenance Services for Italy Commissaries

This opportunity seeks comprehensive facility and equipment maintenance and repair services for U.S. Defense Commissary Agency (DeCA) commissaries in Italy. - Government Buyer: - Department of Defense, Defense Commissary Agency (DeCA), EUR Area - Scope of Services: - Preventive maintenance, emergency maintenance, and unscheduled maintenance for commissary facilities and equipment - Coverage includes Aviano, Vicenza, Naples, Sigonella, and Livorno commissaries - Services span regular inspections, urgent repairs, and on-call response for unexpected failures - Contractor must provide qualified personnel, tools, OEM or equivalent parts, and maintain compliance with U.S., EU, and host nation regulations - Deliverables include monthly/annual reports, inventory verification, refrigerant management, and a safety plan - 24/7 emergency response capability required, with dispatch within 3 hours for emergencies - Products/Equipment Covered: - Wide range of facility and equipment items, including: - Refrigeration and HVAC systems (e.g., compound systems, condensing units, display cases, walk-ins) - Safety and alarm systems (e.g., RMCS, intrusion alarms, personnel safety alarms) - Fire protection (e.g., extinguishers, fire doors, exhaust hoods) - Electrical and mechanical systems (e.g., distribution panels, generators, UPS) - Material handling and bakery equipment (e.g., forklifts, pallet jacks, ovens, scales) - Security and monitoring (e.g., CCTV, electronic key boxes) - Miscellaneous (e.g., water treatment, fall protection, scrubbing machines) - Quantities range from 1 to 304 units per item, with detailed line items for each equipment type - Unique/Notable Requirements: - Contractor must use OEM or equivalent parts for repairs - Compliance with multiple regulatory regimes (U.S., EU, host nation) - All maintenance and repairs must be documented in the government’s SOMS system - Emergency repairs must be initiated within 3 hours and completed within 45 days - Estimated material handling costs of 1.2 million EUR per year - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation or attachments - Labor and Material Estimates: - Significant labor hours for on-call repairs across refrigeration/HVAC, facility, and equipment categories - Estimated material and handling line items for each major repair category

Description

The Defense Commissary Agency (DeCA) requires Preventive Maintenance, Emergency Maintenance, and Unscheduled Maintenance services for DeCA’s Italy commissary (Aviano, Vicenza, Naples, Sigonella, Livorno) facilities and equipment. Preventive Maintenance, Emergency Maintenance, and Unscheduled Maintenance services may result in repair, replacement or maintenance of facilities and equipment of or within the commissaries. 1. Preventive Maintenance (PM). This service is defined as the act of performing regularly scheduled maintenance activities to help prevent unexpected failures in the future. PM encompasses services, inspections, and adjustments necessary to keep the maintained piece of equipment or facility item in proper working order.2. Unscheduled Maintenance (UM). This service is defined as maintenance activities or repairs triggered by unexpected equipment failures or issues that pose an immediate threat to safety, property, or operations. It requires immediate attention and action to mitigate risks and restore functionality. These services will be initiated by the Government.3. Emergency Maintenance (EM). This service is defined as maintenance activities triggered by unexpected equipment failures or facility issues that pose an immediate threat to safety, property, or operations. It requires immediate attention and action to mitigate risks and restore functionality. Unlike UM, EM services are ones that are necessary to stop a potential loss of life, personal safety or health, loss of refrigeration, loss of product, or facilities security. These services are initiated by the Government.

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