SAM #W9124X26QA017

Nevada Army National Guard Solicitation for Conference Space, Meals, and Event Support for Yellow Ribbon Event in Reno, NV

The Nevada Army National Guard is seeking service providers for a Yellow Ribbon event in Reno, NV, focused on conference space, meals, and related event support services. - Government Buyer: - U.S. Army, Nevada Army National Guard, W7NM USPFO ACTIVITY NV ARNG - OEMs and Vendors: - No specific OEMs or commercial vendors are named; solicitation is open to qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) - Products/Services Requested: - Conference facilities for 250-300 attendees, including one main room and two breakout rooms - Banquet-style lunch and two healthy refreshment breaks for 250 attendees, with dietary accommodations (vegan, gluten-free, dairy-free) - Audiovisual equipment and support: stage, podium, microphones, speakers, projector, screen, Wi-Fi, HDMI cables, extension cords, power strips - Lodging: up to 15 double occupancy rooms for the night prior to the event - Childcare services (optional): for up to 10 children, ages 0-12, compliant with all laws and licensing - Event coordination and support, including pre-event site visit, event day management, and troubleshooting - Onsite parking for 250 attendees - Unique/Notable Requirements: - Venue must be within 20 miles of Reno, NV - Facility must meet safety and accessibility standards - All meals must accommodate dietary restrictions - Contractor responsible for all event coordination, equipment, supplies, and compliance with childcare regulations - Set aside for SDVOSB; NAICS codes 721110 and 721120 apply

Description

Solicitation

Nevada Army National Guard

Yellow Ribbon Event in Reno, NV August 1, 2026

Reference RFQ# W9124X-26-Q-A017

Requesting Agency:     Nevada Army National Guard (NVARNG)

Purchasing Agency:     NVARNG USPFO Purchasing and Contracting Office

2452 FAIRVIEW DR

CARSON CITY, NV 89701

This is a solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.  Quotations are being requested on the provided SF 1449, along the pricing sheet and any requested technical information.

This solicitation is issued as a request for quotation (RFQ) in accordance with FAR Part 12. All responsible source(s) solicited may submit a quote that shall be considered. Interested parties may identify their interest and capability to respond to the requirement or submit a quote. This solicitation incorporates the provisions and clauses that are in effect in the Federal Acquisition Regulation and applicable supplements on the date this solicitation was issued. To be considered for award, vendor must adhere to all quotation requirements detailed herein. Submit written quotes in accordance with all aspects of this Request for Quote (RFQ).

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective 03/13/2026.

The North American Industry Classification System (NAICS) code for this requirement is: 721110 - Hotels (except casino hotels).  NAICS 721120 – Casino Hotels are also considered as acceptable venues. These events are typically held at hotels, but the government will consider convention centers, ballrooms or like venues marketed for meeting space and conferences. The SBA size standard will apply accordingly.  The SBA Size standard for either hotel NAICS is $40M.

The Product Service Code (PSC) designation is X1AB – Lease/rental Of Conference Space and Facilities

Evaluation of the quote will be based on a Trade Off process; award will be made to the vendor whose response is most advantageous to the government. NOTE Please see the FAR clause 52.212-2 – Evaluation – Commercial Products and Commercial Services. 

This acquisition has a Defense Priorities and Allocations System (DPAS) rating of: None

Set-Aside: Service-Disabled Veteran Owned Small Business (SDVOSB)

Quotations in response to this solicitation must be on the SF 1449 along with the pricing sheet and technical information and must be submitted via email to Greg Kothman at gregory.p.kothman.civ@army.mil no later than the date and time below:

SOLICITATION CLOSING DATE: Thursday, July 9, 2026

SOLICITATION CLOSING TIME: 1:30 PM PDT

Quotations received after solicitation close and/or incomplete quotations that do not contain all the stated solicitation submittal requirements will not be considered for award. Interested offeror quotations shall be valid for at least 15 days after the solicitation close date.

Description: The Nevada Army National Guard (NVANG) requires conference space and meals to support a yellow ribbon event on August 1, 2026 in Reno, Nevada in accordance with the performance work statement.   Please see the attached Performance Work Statement.

View original listing