SAM #36C24426Q0415

Five-Year Fire Sprinkler System Inspection & Maintenance at Coatesville VA Medical Center

This opportunity is for comprehensive fire sprinkler suppression system inspection and maintenance at the Coatesville VA Medical Center, managed by the Department of Veterans Affairs, Network Contracting Office 4. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 4, Regional Procurement Office East - Scope of Work: - Five-year contract for inspection, testing, and maintenance of fire suppression sprinkler systems across multiple campus buildings - Includes 5-year internal pipe inspections, valve checks, hydrostatic and hydrant flow testing, and replacement of sprinkler gauges - Annual fire pump inspection in Building 1 - Program management, preventative maintenance, repairs, and documentation for all services - Services grouped by building tranches, with each group serviced annually within a 30-day window - Products/Services Requested: - Internal inspection and gauge replacement for Buildings 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138, and 139 - Repair or replacement of a leaking fire hydrant at Building 139 - Replacement of sprinkler line and heads in Building 38, Rooms B-01 and B-19 - Unique/Notable Requirements: - All work must comply with NFPA 25, VA Fire Protection Design Manual, and Fire Safety Guidebook - Qualified technicians required; visible company identification badges must be worn - Detailed inspection reports and coordination with VA Point of Contact required - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - No specific OEMs or vendors are named in the solicitation; open to qualified service providers.

Description

Five-Year Obstruction Inspection of Sprinkler System

Coatesville VA Medical Center

1. Scope

The contractor shall provide all labor, materials, equipment, and supervision required to perform the five-year obstruction inspection, testing, and maintenance of the facility’s sprinkler systems in accordance with NFPA (National Fire Protection Association’s) 25 and applicable codes. Work includes internal pipe assessments, valve inspections, FDC hydrostatic testing, hydrant flow testing, and replacement of sprinkler gauges.

2. Applicable Standards

All work shall comply with NFPA  25 (current edition) and VA policies and directives. 

3. Requirements

The contractor shall perform all NFPA 25‑required internal inspections, obstruction investigations, fire department connection (FDC) hydrostatic tests, hydrant flow tests, and sprinkler gauge replacements. The contractor shall coordinate all required system shutdowns with the designated VA Point of Contact (POC), adhere strictly to all VA safety protocols, and ensure that all work is performed by properly qualified technicians. All work shall be completed within 30 calendar days of award and shall be conducted Monday through Friday during administrative hours (8:00 a.m. to 4:30 p.m.). No work shall be performed on weekends or Federal holidays. All contractor personnel shall wear visible company identification badges displaying both the company name and the employee’s name.

3.1. Building 1 Annual Inspection

The contractor shall perform an annual fire pump inspection in the attic of Building 1 to ensure the stability and integrity of primary VAMC campus location. Flow testing at 100% rated capacity. Measurements of the suction pressure, discharge pressure and flow rate. Manufacturer’s pump curve compared to the current pump performance curve. Documentation of all readings, to include voltage and amperage. Compare to specifications and any deviations requiring corrective action. All equipment evaluations, diagnosis of equipment deficiencies and malfunctions, inspection and acceptance, as well as documentation of all tasks and services provided shall be furnished by the Contractor to the Coatesville VAMC PoC.

3.2. Sprinkler System Maintenance & Internal Inspection

 A 5-year internal inspection cycle of sprinkler systems will be performed at the Coatesville VAMC Campus. The sprinkler systems gauges will be replaced at the following Buildings: 1, 2, 3, 4, 6, 7, 8, 9, 38, 39, 57, 59, 69, 138 and 139.  Building Maintenance will be spread over a 5 year period in which the contractor will have 30 calendar days to complete these services (maintenance, inspection and repairs) of each tranche of buildings. The schedules is as followed:

Base Year- Services for Buildings 1, 2, 3

Option Year 1- Services for Buildings 4, 6, 7

Option Year 2- Services for Buildings 8, 9, 38

Option Year 3- Services for Buildings 39, 57, 59

Option Year 4- Services for Buildings 69, 138, 139

Building maintenance will be grouped together with their respective contract years and will billed as one “job”. Each job shall include the following requirements: service, testing and inspection, maintenance, replacement of all necessary materials, and supplies. The contractor shall provide full maintenance services, including all adjustments, calibration, and tuning. As part of this service, the Contractor shall include diagnosis and evaluation of all equipment, any deficiencies, malfunctions, inspection and acceptance; as well as documentation of all tasks and services provided.

3.3. Miscellaneous Maintenance Repairs

Each repair shall include all service, testing and inspection. The Contractor shall provide all parts, materials, supplies, labor, supervision, tools, shipping, travel, and equipment necessary to resolve the deficiency or malfunction.

4. Deliverables

Contractor shall submit inspection reports to the VA POC within five business days after work completion. Reports must document inspection findings, deficiencies, photographic evidence where required, and recommended corrective actions.

5. Government Responsibilities

The VA POC will provide access to equipment, coordinate fire watch procedures if needed, and review contractor-submitted documentation.

6. References

The VA Fire Protection Design Manual (Attachment A) and the Fire Safety Guidebook (Attachment B) are the guidelines supporting this requirement.

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