SAM #19GE5026Q0109

Replacement of MRL Elevator at U.S. Embassy Rome, Italy

This opportunity is for the replacement of a Machine Room Less (MRL) elevator at the U.S. Embassy Rome, Italy, managed by the Regional Procurement Support Office (RPSO) Frankfurt under the U.S. Department of State. - Government Buyer: - U.S. Department of State - Regional Procurement Support Office (RPSO) Frankfurt - U.S. Embassy Rome, Italy - OEMs and Vendors: - No specific OEMs or vendors are named in the notice - Products/Services Requested: - Removal of the existing elevator - Installation of a new rail-supported MRL gearless/PM motor type elevator - Must include regenerative motor control drives/inverters - Structural review to ensure adequate support for the new elevator - Unique or Notable Requirements: - Contractors must be authorized to operate and do business in Italy - Must provide thorough documentation of compliance steps - Irrevocable Letters of Credit totaling 40% of the contract value are required - SAM registration is mandatory upon award - Solicitation documents will only be provided to firms submitting a letter of interest and application checklist - Procurement is open to full and open competition, but will not be posted on SAM.gov - Estimated contract value: $500,000 to $1,000,000

Description

The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Quotes (RFQ) for:

Electric MRL Elevator Replacement – U.S. Embassy Rome, Italy

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-Price type contract during the third quarter of calendar year 2026.

The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of the contract within the established timeframe.

The United States Embassy Rome, Italy requires the replacement of a Machine Room Less (MRL) 1600 kgs (3530lbs) elevator at the Mel Sembler Building located within the U.S. Embassy Rome, Italy main compound. The Work shall encompass but is not be limited to:

Removal and replacement of existing elevator in its entirety with a new rail supported Machine Room Less “MRL” gearless/PM motor type with regenerative motor control drives/inverters Review of existing structures to verify they can adequately support the forces introduced by the new MRL elevator (e.g., beams and columns for guide rail reactions, pit floor for buffer and counterweight loads, lateral bracing systems for seismic forces, etc.).

The magnitude of this project is anticipated to be between $500.000,00 and $1.000.000,00

Companies interested in the solicitation should express their interest by written correspondence, no later than June 14, 2026, 15:00 CEST at the following email addresses baltaa@state.gov and MUST include the following information: Name of Firm, Name, Telephone, Email Address of Point of Contact and Complete Physical and Mailing Address of Firm. Please do not telephone.

Firms shall be knowledgeable in written and spoken English.

The solicitation package/documents shall not be placed on SAM.gov.  Only companies submitting a letter of interest and complete “Application for Solicitation Document” check list attached hereto may receive a copy of the solicitation package/documents when available.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company can reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b.   Details of your findings and a description of what your organization will be required to undertake to obtain licensing, and

c.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Italy.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 

Irrevocable Letters of Credit (ILOC):  The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract. 

If you have been SAM* registered, please include below. Please note that the requirement to be SAM registered, will be a mandatory requirement upon contract award.

UEI number: _______________________      SAM Registered:      (     ) Yes     (     ) No

*          System for Award Management: https://sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

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