SAM #36C244

Wilmington VA Medical Center Rekeying and Locksmith Services Solicitation

This opportunity from the Department of Veterans Affairs seeks comprehensive rekeying and locksmith services for the Wilmington VA Medical Center and affiliated outpatient clinics. - Government Buyer: - Department of Veterans Affairs - Wilmington VA Medical Center and Network Contracting Office 4 (NCO 4) - Regional Procurement Office East, Lebanon VA Medical Center - OEMs and Vendors: - CoreMax BEST (highlighted as the key OEM for interchangeable core systems) - Products/Services Requested: - Replacement of all CoreMax BEST A2 Interchangeable Core (IC) cores across multiple VA facilities - Production of new keys (including 20% attic stock) - Installation of locksmith equipment for an estimated 1,489 doors across Wilmington VAMC and associated clinics - Updating and validating the VA lock management database - Secure disposal of removed hardware with certificate of destruction - Pre-project assessment, installation/testing, key cutting/distribution, database management, documentation, and final acceptance - Emergency locksmith support (24/7 upon request) - Unique/Notable Requirements: - Strict security compliance and accurate documentation - Minimal disruption to clinical operations during installation - Compliance with federal, VA, environmental, and occupational safety standards - Service-disabled veteran-owned small business (SDVOSB) set-aside - Secure handling and disposal of keys and hardware - Coordination with VA IT for database updates - Large-scale, multi-facility scope covering Delaware and New Jersey locations - Attic stock requirement for keys (20% over current authorized quantities) - Certificate of destruction for removed hardware - Emergency locksmith support required - Quantities: - Estimated 1,489 doors across multiple buildings and clinics - New keys produced equal to existing authorized quantities plus 20% attic stock - Replacement of all IC cores (exact quantity not specified) - Principal NAICS Code: - 561622 (Locksmiths)

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

This Solicitation number 36C24426Q0710 is being issued as a Request for Quote (RFQ). The Government anticipates awarding one Purchase Order resulting from this solicitation.

This acquisition is set-aside as 100% to service-disabled veteran owned small business (SDVOSB). Any SDVOSB responding to this solicitation must complete, sign, and return the full VAAR clause at 852.219-75 in order to be considered for evaluation and award.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at: http://www.sam.gov . Confirmation of SAM registration will be validated prior to awarding a contract.

The Veterans Integrated Service Network 04 (VISN4) has a new requirement at Wilmington VA Medical Center for Re-key Services as listed in the Performance Work Statement (PWS), Attachment A.  

The Contractor shall provide all necessary licenses, certifications, training, and requirements cited in the PWS. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances.

All interested offerors shall provide a quotation for the following: Pricing Schedule, Attachment B.  Place of Performance: Wilmington VA Medical Center

VISN-04 intends to award a Firm-Fixed Unit Price (FFUP) Purchase Order anticipated to begin: 08/01/2026-02/01/2027.

Contracting Office Address:

Department of Veterans Affairs

Regional Procurement Office East

Network Contracting Office 4 (NCO 4)

Lebanon VA Medical Center

1700 South Lincoln Avenue Lebanon, PA 17042

Contracting Specialist: Britni Greenleaf

Email: Britni.Greenleaf@va.gov

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