SAM #36C24426Q0710

Re-key and Lock System Replacement for Wilmington VA Medical Center (BEST A2 IC Systems)

This opportunity is for comprehensive re-key services at the Wilmington VA Medical Center and its affiliated clinics, managed by the Department of Veterans Affairs, Network Contracting Office 4 (NCO 4). - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 4 (NCO 4), Regional Procurement Office East, Lebanon VA Medical Center - Wilmington VA Medical Center - OEMs and Vendors: - BEST (CoreMax BEST A2 Interchangeable Core systems) - Products/Services Requested: - Replacement and installation of all CoreMax BEST A2 Interchangeable Cores across Wilmington VAMC and Community-Based Outpatient Clinics (CBOCs) - Production and distribution of new keys for the BEST A2 system, including 20% attic stock - Comprehensive assessment of all doors, cores, locks, and hardware - Lock system database update and validation, including coordination with VA IT and backup deliverables - Secure collection and off-site disposal of removed cores, keys, and hardware, with certificate of destruction - Emergency locksmith support available 24/7 - Unique or Notable Requirements: - Contractor must be fully trained and qualified in BEST A2 IC systems - 100% accuracy and functionality required for all installed cores and keys - Compliance with VA security policies, OSHA, Delaware state, and federal environmental regulations - Secure chain-of-custody procedures for key handling and hardware disposal - Contractor to provide all personnel, equipment, materials, and vehicles - Deliverables include assessment reports, updated lock management database, and destruction certificates

Description

Description This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. This Solicitation number 36C24426Q0710 is being issued as a Request for Quote (RFQ). The Government anticipates awarding one Purchase Order resulting from this solicitation. This acquisition is set-aside as 100% to service-disabled veteran owned small business (SDVOSB). Any SDVOSB responding to this solicitation must complete, sign, and return the full VAAR clause at 852.219-75 in order to be considered for evaluation and award. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information is at: http://www.sam.gov. Confirmation of SAM registration will be validated prior to awarding a contract. The Veterans Integrated Service Network 04 (VISN4) has a new requirement at Wilmington VA Medical Center for Re-key Services as listed in the Performance Work Statement (PWS), Attachment A. The Contractor shall provide all necessary licenses, certifications, training, and requirements cited in the PWS. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances. All interested offerors shall provide a quotation for the following: Pricing Schedule, Attachment B. Place of Performance: Wilmington VA Medical Center. VISN-04 intends to award a Firm-Fixed Unit Price (FFUP) Purchase Order anticipated to begin: 08/01/2026 - 02/01/2027. Contracting Office Address: Department of Veterans Affairs Regional Procurement Office East Network Contracting Office 4 (NCO 4) Lebanon VA Medical Center 1700 South Lincoln Avenue Lebanon, PA 17042 Contracting Specialist: Britni Greenleaf Email: Britni.Greenleaf@va.gov Relevant Clauses and References 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services 52.252-2 Clauses Incorporated By Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses: https://www.acquisition.gov/far-overhaul http://www.va.gov/oal/library/vaar/ (End of Clause) List of FAR Clauses and Their Titles FAR NumberTitleDate 52.203-3GratuitiesAPR 1984 52.203-12Limitation on Payments to Influence Certain Federal TransactionsJUN 2020 52.203-17Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower RightsNOV 2023 <!-- Additional clauses can be added here following the same structure --> Additional Clauses and References VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (MAR 2026) VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (MAR 2026) <!-- Additional VAAR clauses can be added here following the same structure --> Background Investigation and Security Requirements Definitions and requirements related to VA information systems, sensitive information, background investigations, security clearances, and personnel security are detailed here. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret, and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202. Contractor personnel must display their PIV/identification card while working at a VA facility and shall surrender the card upon certain events, such as contract completion or if lost/stolen. The contractor shall report lost/stolen cards immediately and submit incident reports as required. Evaluation and Award Process Additional evaluation criteria and procedures are outlined, including the factors of price, technical capability, and past performance. The government will award the contract to the responsible offeror whose offer is most advantageous to the government, considering these factors. Additional Links VA Homepage

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