Texas DIR/ESBD #403-2027-1801-001

Texas Veterans Commission Seeks Venue and Conference Services for 2027 Veterans Employment Services Symposium

The Texas Veterans Commission is seeking proposals for a venue and comprehensive conference services to host the 2027 Veterans Employment Services Training Symposium. - Government Buyer: - Texas Veterans Commission - Veteran Employment Services (VES) - Training and Event Management (TEM) and Purchasing and Contracts (P&C) - Products and Services Requested: - Lodging accommodations for approximately 165 attendees per day (660 total room nights), including ADA-compliant and refrigerator/microwave-equipped rooms - Meeting spaces: one general session ballroom (180 capacity), five breakout rooms (35-40 capacity each), one computer lab with high-speed internet, two lockable boardrooms, a secure planning room, and a secure A/V storage room - Registration area with tables, power, and Wi-Fi - Audio/visual equipment and support: podiums, microphones, projectors, screens, sound systems, ADA-compliant staging, technician support, and internet in all meeting rooms - Parking for approximately 180 attendees per day, including oversized and ADA-accessible vehicles, with preference for complimentary onsite self-parking - Unique or Notable Requirements: - Venue must be located in Texas, preferably in Dallas-Fort Worth, Houston, or Austin - Lodging must be at government per diem rates - ADA compliance is mandatory for all facilities and staging - Secure, lockable rooms for planning and A/V storage - High-speed internet required in all meeting spaces - Proposals evaluated on best value, with emphasis on accessibility, location, and compliance - No specific OEMs or vendors are named; solicitation is open to qualified venues and service providers.

Description

The Texas Veterans Commission is soliciting proposals for lodging, meeting space, and related conference services for the 2027 Veterans Employment Services (VES) Symposium. The selected venue must offer adequate lodging, meeting rooms, and necessary audio/visual equipment and support to successfully host the event. The procurement is managed through the Texas SmartBuy portal, with a proposal deadline of July 29, 2026, at 5:00 PM. The contract aims to deliver best value to the State of Texas while meeting the operational and training needs of the agency.

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