SAM #HT941026QE004

Annual Maintenance Services for Cepheid GeneXpert Analyzers at 51st Medical Group, Osan Air Base

This opportunity is for the annual maintenance of Cepheid GeneXpert Analyzers at the 51st Medical Group, Osan Air Base, South Korea, managed by the Defense Health Agency (51st Medical Group, Healthcare Technology Management): - Government Buyer: - Defense Health Agency, 51st Medical Group, Healthcare Technology Management - OEM Highlight: - Cepheid is the required Original Equipment Manufacturer (OEM) for the GeneXpert Analyzers - Vendors: - Only vendors authorized to service Cepheid GeneXpert Analyzers per OEM specifications are eligible - Products/Services Requested: - Annual maintenance services for Cepheid GeneXpert Analyzers (no specific part numbers provided) - Includes scheduled preventive maintenance, calibration, unscheduled repairs, OEM software updates, and replacement of parts - Contractor must provide all labor, travel, tools, hardware, firmware, materials, supplies, and test/diagnostic equipment - Service must ensure a 98% equipment uptime guarantee - Unique/Notable Requirements: - All work must comply with Joint Commission, HIPAA, and NFPA 99 standards for health care facilities - Strict response times: acknowledge service call within 2 hours, arrive onsite within 48 hours, complete repairs within 5 days - All maintenance and repairs must be performed in accordance with OEM specifications - Pricing required for base year and four option years (total of five years) - No specific part numbers or quantities of analyzers are listed, but each year includes 12 units serviced

Description

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO Part 12.  This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number HT941026QE004 is issued as a Request for Quote for a firm fixed-price, non-personal services contract for the Annual Maintenance of Cepheid GeneXpert Analyzers at 51st Medical Group at Osan Air Base.  This requirement is for a period of performance from 1 September 2026 – 30 August 2027 (base period), plus four (1) one-year option periods, plus FAR 52.217-8, Option to Extend Services.

The contractor shall provide trained personnel for on-site support, to include labor, travel, tools, hardware, firmware,  materials, supplies, parts and test, measurement, & diagnostic equipment (TMDE) necessary to perform all operations in connection with scheduled preventative maintenance (PM) and/or calibration (CAL) procedures as well as unscheduled repair visits as needed in order to maintain the listed equipment and/or its components if any, in a fully functional state, in accordance with (IAW) the Original Equipment Manufacturer (OEM) specifications.  Any software updates provided by the OEM for covered equipment that enhances equipment functions and operations without hardware changes shall be installed.  All equipment must be in compliance with Joint Commission (JC), HIPAA and the NFPA 99 Standard for Health Care Facilities.

This acquisition is not set-aside for small business concerns.  This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS code for this proposed procurement is 811210 and the annual size standard is $34M. 

NOTICE TO OFFERORS

All sources may submit a quote as applicable. 

To comply with the US-ROK Status of Forces Agreement (SOFA) and USFK Regulation 715-2 (Local Sourcing Preference), the Government will evaluate quotes using a Tiered Evaluation process.

Offerors must prominently state on the cover page of their quote whether they are submitting as a Tier 1 (Korean Local Source) or a Tier 2 (U.S./Off-Shore Source).

Failure to clearly identify the appropriate Tier may result in the quote being deemed non-responsive.

Provision at 52.212-1, Instructions to Offerors -- Commercial, and its addendum applies to this acquisition and a statement regarding any addenda to the provision. See HT941026QE004 Attachment 1.

The Commercial Item Evaluation Factors provision applies to this acquisition. See HT941026QE004 Attachment 1.

The Government intends to award one purchase order.

Contract Requirements - The successful offeror shall be required to meet the requirements of Attachment 1.  Contractors shall provide pricing for Contract Line Item Numbers (CLINs) 0001, 1001, 2001, 3001, and 4001, along with sufficient technical information within their quote.

Point of contact for this solicitation is Ms. Charis Naito; (808) 433-9523; email: charis.k.naito.civ@health.mil.

Responses must be received by 8 July 2026 @ 10:00 AM HST.

SEE ATTACHMENT HT941026QE004 FOR DELIVERY AND ACCEPTANCE, CONTRACT LINE ITEMS, AND TERMS AND CONDITIONS

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