Austin Afo #IFQ 8500 MHR1005

Austin Public Library Solicits Sensory Bags, Staff Training, and Sensory Inclusion Program Support

The City of Austin's Austin Public Library is seeking a vendor to provide sensory support solutions and staff training across 22 library locations. - Government Buyer: - City of Austin, Austin Public Library - Products Requested: - 150 customizable sensory bags/kits containing: - Noise-reducing headphones or earmuffs - Fidget tools (various textures/types) - Visual cue cards, emotion cards, and communication aids - Weighted lap pads (approx. 3-5 lbs, antimicrobial/wipeable fabric) - Sunglasses, dry erase boards, and other sensory support items - 120 high-visibility facility accessibility signs/decals for 'Sensory Inclusive' or 'Quiet Zone' areas - Services Requested: - Sensory inclusion staff training and certification for approximately 490 staff members - Training must cover sensory processing needs, invisible disabilities (Autism, PTSD, Dementia), de-escalation, and best practices - Must include annual renewal/recertification options - Program implementation support for integrating sensory bags into daily operations, storage, circulation, and community outreach - Marketing and awareness materials, including signage and digital/print promotional content - Mobile app for sensory support, venue navigation, and communication tools (iOS/Android) - Certification of the library as a Sensory Inclusive Destination, with display on apps and maps - Notable Requirements: - Vendor must demonstrate experience providing similar services to large public libraries - Ongoing customer support, electronic invoicing, and shipment tracking required - All products must be suitable for heavy public use and a wide age range - No specific OEMs or vendors are named in the solicitation

Description

This solicitation is an Invitation for Quote (IFQ) issued by the City of Austin for staff training and sensory bags to be provided across 22 locations of the Austin Public Library. The scope includes supplying 150 customizable sensory bags with items such as noise-reducing headphones, fidget tools, weighted lap pads, and visual aids. Additionally, continuous staff training on sensory processing needs and program implementation support are required. The contract term is initially twelve months with options to extend up to a total of thirty-six months. Insurance is required for participation.

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