SAM #36C26326Q0821

Sole Source Procurement of Vektor Medical VMap System Disposable Keys for Minneapolis VA

This procurement opportunity is issued by the Department of Veterans Affairs, Network Contracting Office 23, for the Minneapolis VA Health Care System. - Government Buyer: - Department of Veterans Affairs (VISN 23, Network Contracting Office 23) - Office: Minneapolis VA Health Care System - OEM and Vendor: - Vektor Medical, Inc. (sole source and manufacturer) - Products Requested: - 320 units of VMDISP2 disposable keys - Part Number: VMDISP2 - Purpose: Consumable keys required for operation of the VMap system - Unique Requirements: - Sole source procurement; only Vektor Medical can supply these consumables - Justified under FAR 13.5 for commercial items due to lack of alternative sources - Base contract with four option years (IDIQ structure) - Notable Details: - The VMap system is already installed at the Minneapolis VA, and these keys are essential for continued operation - No other OEMs or vendors are eligible to supply the required items

Description

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 12/30/2025 Page 1 of 9 REVISION: 02 DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN ACCORDANCE WITH FAR 13.5

Contracting Activity: Department of Veterans Affairs, VISN 23, Network Contracting Office 23

Organizational Activity: Minneapolis VA Health Care System, One Veterans Drive, Minneapolis, MN 55417

Nature and/or Description of the Action Being Processed: Base + 4 Option year IDIQ contract to order Vektor Medical VMap system VMDISP2 disposable Vkeys for the operation of the system already installed at the Minneapolis VA

Description of Supplies/Services Required to Meet the Agency s Needs:

Item # Description/Part Number Qty 1 VMDISP2 disposable keys 320

Period of Performance: Base + 4, starting on award date

Statutory Authority Permitting Restricted Competition:  FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement.  Competition is restricted on this procurement for the reason below:         ( X )  Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements ( ) Brand Name Only Equipment         (  )  Unusual and Compelling Urgency         (  )  Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services         (  )  International Agreement         (  )  Authorized or Required by Statute         (  )  National Security         (  )  Public Interest

Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Vektor Medical retains the sole source to buy the disposable keys that allow for operation of the VMap system at the Minneapolis VA.

Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: NA, Sole Source requirement

Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: It is anticipated that the cost of this requirement to the Government will be fair and reasonable based on the fact that the San Diego VA is being offered the same price for the Vkeys and the price historically has not changed from the MPLS VA s purchases on credit card.

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Vetbiz was searched using NAICS 334510 430 SDVOSBs results returned. No other market research conducted as Vektor Medical retains the ability to be the Sole Source for this equipment. A Notice of Intent will be posted to confirm market research.

Any Other Facts Supporting the Use of Other than Full and Open Competition: None

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None.

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Market research will be conducted for future requirements to determine if any other authorized distributors become available that allow for competition to the maximum extent practicable.

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

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