SAM #HT941026N0078

Sole Source Document Control Software Subscription for Naval Medical Center San Diego

This notice announces the Defense Health Agency HCD West's intent to award a sole source contract to MediaLab, Inc. for document control software subscriptions for the Naval Medical Center San Diego. - Sole source procurement to MediaLab, Inc. (no competition) - Requirement is for online document control software subscriptions/licenses - Supports 300 users - Includes: - Policy and procedure organization - Internal paperless documentation - Document life cycle management - Exam simulator (MLS, MT, MLT) for 5 seats - Histology Compliance and CE for 50 users - Quality variance module - Inspection preparation function - White Blood Cell Differential Simulator for 100 users - Advanced White Blood Cell Differential Simulator for 50 users - Operational management and personnel documentation functions - Software must support compliance with College of American Pathologists (CAP) regulations - NAICS code: 513210 (Software Publishers) - No specific part numbers or purchase quantities beyond user seat counts - Not set aside for small business - No period of performance specified; appears to be a subscription service

Description

Defense Health Agency hereby publicizes its intention to solicit, negotiate, and award a Commercial service, Firm-Fixed-Price purchase order on a noncompetitive basis with MediaLab, Inc, CAGE 5KE81 of Address: 1745 N Brown Rd, Ste 300, Lawrenceville, GA 30043. The requirement is for the procurement of subscriptions and/or licenses to online programs that enables to organize policies and procedures, use internal paperless documentation, and manage and track document life cycles for document control on behalf of Naval Medical Center San Diego.

The requirement must be inclusive of 300 users, an exam simulator (MLS, MT, MLT) (5 seats), Histology Compliance and CE for 50 users, a quality variance module, an inspection preparation function, White Blood Cell Differential Simulator for 100 users, Advanced White Blood Cell Differential Simulator for 50 users, operational management function and personnel documentation function. These functions will allow the Government’s laboratory to meet and exceed all College of American Pathologists (CAP) regulations and recommendations. 

The Government intends to negotiate solely with MediaLab, Inc under the authority of FAR 6.103-1, Only one responsible source and no other supplies or services will satisfy agency requirements and FAR Part 12, Acquisition of Commercial Products and Commercial Services apply.

A determination by the Government not to compete based upon responses to this notice is solely at the discretion of the Government. However, all responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency. The applicable NAICS Code is 513210, Software Publishers and the business size standard is $47.0 Million.  

The point of contact for this announcement is Keyshana Harris. Comments, questions or concerns regarding this notice may be submitted via e-mail ONLY to Keyshana Harris at Keyshana.A.Harris.civ@health.mil by 11 July 2026 at 3:00PM PST. Questions by phone or fax will not be considered. 

All responses received before this date may be considered by the Government for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government.

All responding vendors must be registered to the System for Award Management (SAM). Information can be found at https://www.sam.gov. Complete SAM registration means registered DUNS and CAGE Code numbers.

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