SAM #36C26026Q0789

Full-Service Maintenance for Fresenius 2008T Hemodialysis Machines at Seattle VA Medical Center

This opportunity is for a firm-fixed price contract to provide full-service maintenance and repair for 16 Fresenius 2008T Hemodialysis Machines at the Seattle VA Medical Center. - Government Buyer: - Department of Veterans Affairs, Seattle VA Medical Center, Network Contracting Office 20 - OEM Highlight: - Fresenius is the sole Original Equipment Manufacturer (OEM) specified for the equipment and services - Only authorized representatives/providers of Fresenius will be considered - Products/Services Requested: - Full-service maintenance, repair, calibration, and preventative maintenance for 16 Fresenius 2008T Hemodialysis Machines (Part Number: 2008T) - Coverage includes accidental damage and non-consumable parts (excluding machine cabinet, ancillary items, and CDX software) - Service must be performed by manufacturer-trained technicians with at least two years of experience and recent OEM training - On-site response required within three business days of service request - Service available Monday through Friday, 7:00 to 17:00 local time - Unique/Notable Requirements: - Only new, OEM-authorized equipment and parts accepted - Excludes coverage for machine cabinet, ancillary items, and CDX software - Targeted at Service-Disabled Veteran Owned Small Businesses and other small business categories - Payments made monthly in arrears - Period of Performance: - Base year with four option years, allowing for up to five years of service

Description

Sources Sought The purpose of this Sources Sought Announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), Small Business Manufacturers, other Small Businesses interested and capable of providing items requested. The intended contract is a firm-fixed price contract. A SBA Non-Manufacturer Rule Waiver will not apply if this requirement is set-aside for small business. It does apply to all other socioeconomic small business categories. The Seattle VA Medical Center (VAMC) requires a service and maintenance contract for 2008T Hemodialysis Machines. Potential contractors shall provide, at a minimum, the following information to Denise.Patches@va.gov. Company information: name, address, point of contact, phone number, e-mail address, and DUNS. Company size: Please identify your company’s size in comparison to the anticipated North American Industry Classification System (NAICS) code 811210 Electronic and Precision Equipment Repair and Maintenance. To be considered a small business, your company must gross less than $34M in 5 years. Please check one: [ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB) [ ] yes [ ] no Veteran Owned Small Business (VOSB) [ ] yes [ ] no Small Business Manufacturers [ ] yes [ ] no All other Small Business (SB) [ ] yes [ ] no Other than Small Business Additional information: The Government is not obligated to pay for or reimburse any costs associated with responding to this notice. This notice does not constitute a commitment to issue a solicitation or award a contract. All Offerors must be registered in SAM (System Award Management) at www.sam.gov. It is desirable that Offerors have completed their Business Online Representations and Certifications in SAM. Registration: Service Disabled Veteran Owned Businesses or Veteran Owned Businesses responding to a solicitation must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry at http://vip.vetbiz.gov. Authorized providers: Only authorized representatives/providers of the manufacturer will be considered. Equipment must be new. Provide proof of authorized dealer or reseller letter from the manufacturer. Socio-economic businesses should include a statement on maintaining compliance with 52.219-33 Nonmanufacturer Rule. Product requirements: This is a brand name or equal requirement. Equal products must meet physical, functional, or performance characteristics. Offers of equal products must include: Meet salient physical, functional, or performance characteristics; identify by Brand name, make/model. Include descriptive literature or references that demonstrate the item meets or exceeds the salient characteristics. Responses are due by 07/09/2026 10:00 AM PST, to the Point of Contact. Shipping Address: Seattle VA Medical Center 1660 S. Columbian Way Seattle, WA 98108 Point of Contact: Denise Patches Contracting Officer Denise.Patches@va.gov STATEMENT OF WORK (SOW) Scope Contractor to provide full-service maintenance, repair coverage, and accidental damage coverage on the Fresenius 2008T Hemodialysis Machines at the VA Puget Sound Health Care System (VAPSHCS), 1660 South Columbian Way, Seattle, WA 98108, for the duration of the lease contract. Background All preventative maintenance and break/fixes have been done onsite by Fresenius trained VA staff members. Over the past several years, only one staff member has been able to provide this maintenance due to no other staff being trained onsite. Period of performance: Base Year (1): 10/01/2026 - 09/30/2027 Option Year (1): 10/01/2027 - 09/30/2028 Option Year (2): 10/01/2028 - 09/30/2029 Option Year (3): 10/01/2029 - 09/30/2030 Option Year (4): 10/01/2030 - 09/30/2031 Type of Contract: Firm-Fixed-Price. Payments will be made monthly in arrears. CONTRACT AWARD MEETING The contractor shall not commence performance until the CO has conducted a kick-off meeting or has advised that it is waived. GENERAL REQUIREMENTS Inspection Requirement An inspection is required by a Fresenius Field Service Technician due to the equipment being over six months past warranty. The VA will be responsible for the inspection and the cost of replacement parts and installation if necessary. Includes: Calibration adjustments Repair services (excluding modifications by non-Fresenius technicians) Preventative maintenance and parts (six-month, annual, bi-annual visits) Non-consumable parts within specified components Exclusions: machine cabinet, ancillary items, software SPECIFIC MANDATORY TASKS AND DELIVERABLES The service agreement covers 16 units listed with their IDs. Tasks include: Requesting service via phone (800) 227-2572 with account number 103741. Service hours: Monday to Friday, 7:00 to 17:00 local time. On-site within three business days. Equipment only includes those listed in Schedule B-1. Parts and shipping costs are included in the agreement. SCHEDULE FOR DELIVERABLES Task# Deliverable Title Format Number Calendar Days After CO Start 1 Repair coverage and accidental damage coverage on the 2008T Hemodialysis at the VAPSHCS Comprehensive Service Report1 hard copy, 1 emailed copy for each service performed on each unit Within 24 hours of service completion 2 Training and support to VAPSHCS on the 2008T Hemodialysis at the VAPSHCS Comprehensive Training Report1 hard copy, 1 emailed copy for each service performed on each unit Within 24 hours of service completion CHANGES TO STATEMENT OF WORK Any changes must be authorized and approved in writing by the CO. Costs incurred due to actions of others are the contractor’s responsibility. REPORTING REQUIREMENTS The contractor shall provide a Comprehensive Service Report for all work performed. Performance will be monitored and work certified by the POC through routine inspections and sampling. GOVERNMENT RESPONSIBILITIES Government furnished property will not be provided. CONTRACTOR EXPERIENCE REQUIREMENTS Established business with full-time staff including a qualified Field Service Engineer (FSE) and backup. FSEs must have completed manufacturer training within the last two years and have at least two years of field experience. Place of Performance The repairs and maintenance will be performed in the Renal Dialysis Unit, Building 100-5W, Room 5B124. Additional Links:Seattle VA Medical Center

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