SAM #SSKUKUIREDUCTIONGEAR

USCG Seeks OEM-Supervised Drydock Repairs and Main Reduction Gear Overhaul for CGC KUKUI

This opportunity is a market research notice from the US Coast Guard for drydock repairs and overhaul services for the CGC KUKUI (WLB 203): - Government Buyer: - Department of Homeland Security, United States Coast Guard (USCG), Surface Forces Logistics Center (SFLC), Procurement Branch 2 - OEMs and Vendors: - Philadelphia Gear/Timken Gears & Services Inc. (OEM for Main Reduction Gear system) - Products/Services Requested: - Drydock repairs for the CGC KUKUI - Overhaul of the propeller and bow thrusters - OEM Main Reduction Gear overhaul, including: - OEM software - OEM parts - OEM testing equipment - OEM technical representative services - Unique/Notable Requirements: - All work must be performed under the supervision of an OEM Technical Representative from Philadelphia Gear/Timken Gears & Services Inc. - Only the OEM is authorized to provide proprietary components, technical data, and services for the Main Reduction Gear system - Interested sources must demonstrate access to OEM proprietary information - No specific part numbers or quantities are provided - Period of performance is anticipated to be 105 calendar days

Description

The Department of Homeland Security, United States Coast Guard (USCG), Surface Forces Logistics Center (SFLC), Contracting and Procurement Division (CPD), Branch 2 in support of the Ice Breaker, Buoy, and Construction Tender (IBCT) Product Line intends to issue a solicitation for Drydock repairs for CGC KUKUI. This drydock availability has a requirement to overhaul the propeller and bow thrusters, under the supervision of an Origin Equipment Manufacturer (OEM) Technical Representative from Philadelphia Gear/Timken Gears & Services Inc. This work will be covered as part of the drydock availability specification and will not be awarded separately. The Main Reduction Gear enables the vessel’s main propulsion system to move the cutter and maneuver during restricted movement operations in confined spaces including transit, mooring, and buoy tending operations. OEM software, parts, testing equipment, and services are necessary for this requirement. As the OEM, Philadelphia Gear/Timken Gears & Services Inc owns the technical data & design rights to manufacture and supply the parts and provide the services required. This equipment enables a critical system on the cutter to function. Failure to use the OEM parts and services could result in a catastrophic failure of equipment and compromise the mission and safety of the crew. The drydock specifications for the CGC KUKUI drydock will require the prime contractor to provide the services of an OEM authorized/licensed Technical Representative from Philadelphia Gear/Timken Gears & Services Inc, certified for repair of the system/equipment stated above to accomplish the following on site: Provide manufacturer’s proprietary information, software, and tools pertinent to the equipment/system. Assist with proper repair methods and ensure compliance with manufacturer’s procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system. At present, this work item will require the prime contractor to hire Philadelphia Gear/Timken to make these repairs. Philadelphia Gear/Timken Gears & Services Inc is the only source for the necessary technical data and proprietary information to supply parts and perform services to maintain the Main Reduction Gear listed in the drydock specification for the CGC KUKUI. They are the original equipment manufacturer (OEM) and integrator (OI) for this equipment on the Coastal Buoy Tender (WLB). The parts listed in the specification for this work have very tight tolerances, and the correct parts and assembly procedures are critical to their performance. There are no other firms that possess the manufacturer drawings, specifications, and other technical data or have access to the updates and technical bulletins relevant to the maintenance of the propeller and bow thrusters. Under the authority of 10 USC 2304 (a)(1) FAR 6.302-1, only one responsible source and no other supplies or services will satisfy the agency requirements. In response, please include the following: A positive statement of your intent to submit a proposal for this work as a prime contractor. Evidence/capability statement demonstrating qualification and experience in work similar in scope, including contract numbers, project titles, dollar amounts, points of contact, and telephone numbers. Capability statement showing access or plans to access Philadelphia Gear/Timken’s proprietary components, such as signed agreements or licensing agreements. Past performance references with points of contact and phone numbers. This is a SOURCES SOUGHT NOTICE / REQUEST FOR INFORMATION; not a pre-solicitation or solicitation for proposals/quotations. The purpose of this notice is to determine if sources capable of satisfying the agency's requirements exist, if suitable commercial items are available or can be modified, and to assess the commercial practices of companies engaged in providing the needed services or supplies. The US Coast Guard Cutter KUKUI (WLB 203) is a 225' seagoing buoy tender homeported at 1480 Seward Avenue, Sitka, AK 99835. Work will include but is not limited to: drydocking, inspection, maintenance, preservation of underwater body paint/hull, buoy deck, anchor chain, rudder, propeller, thrusters, shafting, cleaning of tanks, renewal of sea valves and strainers, and propulsion inspection and repair. 1. The cutter’s design limits its use to protected and inland waters. It is not crewed for continuous steaming and is normally limited to daylight transits. The maximum speed is 10 knots, but environmental factors often limit the average speed to 6.5 knots. 2. Foreseeable costs such as crew lodging, messing, rental vehicles, fuel, and authorized crew travel will be added to the pricing and considered in award decisions. Cutter’s Homeport: Sitka, AK Place of Performance: Contractor’s Facilities Description of Work: See attached (Rev-1, 15 June 2026) USCGC KUKUI (WLB 203) Specification for Drydock Repairs FY2026 Please see attachment for full details Anticipated Period of Performance: 02/02/2027 – 05/18/2027 (105 calendar days, subject to change) The applicable NAICS Code is 336611, Ship Building and Repairing, with a size standard of 1,300 employees. Submission of Information: Companies capable of meeting or exceeding the requirements are invited to provide a positive statement of interest, including commercial market information and company details. Responses should be sent via email to the POC listed in the Contract Opportunities announcement with the following: Company name, address, and DUNS number. Point of contact and phone number. Business size under NAICS 336611 (e.g., Small Business, Large Business, etc.). Documentation verifying small business certification, such as SBA certificates or ownership documentation, as applicable. Statement of proposal submission intent. Past performance information, including contract details and points of contact. Interested parties should also register at the System for Award Management (SAM) at https://www.sam.gov/SAM/ or by calling 1-866-606-8220. Disclaimer: This notice is for market research only and does not constitute a solicitation or guarantee any contract. The government reserves the right to consider any arrangement as appropriate and is not obligated to acknowledge receipt or provide feedback. Respondents should not include proprietary or sensitive information. Future solicitations may be posted on Contract Opportunities at http://sam.gov. It is the responsibility of potential offerors to monitor for future notices. Responses to this notice will not be considered responses to any future solicitation.

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