San Clemente Planet bids #BPR OHBC RFQ 6-25-26

San Clemente Seeks Event Service Vendors for Ole Hanson Beach Club

The City of San Clemente Beaches, Parks & Recreation Department is launching an Approved Vendor Program for the Ole Hanson Beach Club, a historic event venue. - Government Buyer: - City of San Clemente, Beaches, Parks & Recreation Department, Ole Hanson Beach Club - Contact: Alexandra Gallardo, Recreation Supervisor - Scope of Services: - Required vendor categories: - Catering services (menu planning, food prep, service staff, setup/cleanup, dietary accommodations) - Bartending services (alcoholic/non-alcoholic, proper permits/licenses) - Equipment rental (tables, chairs, linens, dance floors, staging, lighting, tents, heaters, furnishings) - Security guard services (licensed personnel, guest management, access monitoring, event safety) - DJ and musician services (music, sound equipment, announcements, event production, noise compliance) - Preferred vendor categories: - Event and wedding coordination (planning, day-of coordination, client/vendor liaison) - Floral services (design, arrangements, installations, décor) - Photography/videography (including drone, editing, compliance with facility rules) - Bakery services (cakes, desserts, pastries) - Notable Requirements: - Vendors must maintain all required licenses, permits, and insurance - Compliance with health, safety, and venue-specific regulations is mandatory - Commission payments: 5% for required vendors, 3% for preferred vendors - Annual participation and ongoing compliance required - No specific OEMs or product part numbers are referenced, as this is a services-based solicitation - The program aims to ensure high-quality, reliable event services for weddings and special events at a venue with a 120-guest capacity

Description

The City of San Clemente is seeking qualified and experienced individuals or businesses to provide services to potential wedding and special event patrons at the Ole Hanson Beach Club in San Clemente, CA. Selected vendors will be included in a required or preferred vendors list to offer year-round services to guests hosting events at the venue. Required vendors include catering, bartending, DJ and musician services, security, and equipment rental, while preferred vendors include event coordinators, florists, bakeries, photographers, and videographers. The contract aims to maintain high-quality service standards and enhance the guest experience at this historic coastal venue. All responses must be submitted electronically by August 5, 2026.

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