Hawaii eProcurement Portal #Q26003494

Hawaii Birth Defects Program Medical Record Abstraction Services Solicitation

This opportunity is issued by the Hawaiʻi State Department of Health, Family Health Services Division, to support the Hawaii Birth Defects Program with professional abstraction services. - Government Buyer: - Hawaiʻi State Department of Health, Family Health Services Division - Products/Services Requested: - Professional abstraction services for medical records related to birth defects - Review and abstraction of inpatient, outpatient, neonatal, maternal, and specialty care medical records statewide - Assignment and confirmation of ICD-10-CM diagnosis codes per program rules and clinical guidelines - Translation of clinical descriptions and operative notes into appropriate codes - Identification and flagging of documentation issues - Accurate data entry into designated systems - Coordination with other abstractors, participation in meetings and trainings - Adherence to quality assurance procedures - Mandatory compliance with HIPAA and state privacy requirements - OEMs and Vendors: - No specific OEMs or vendors are mentioned in the notice - Unique/Notable Requirements: - Contractor must have expertise in medical record abstraction and ICD-10-CM coding - Statewide coverage across multiple care settings - Strict compliance with privacy and quality standards

Description

The Hawaiʻi State Department of Health, Family Health Services Division, Children with Special Health Needs Branch is seeking professional abstraction services to review, analyze, and abstract clinical information related to birth defects from patient medical records submitted statewide. The project aims to improve statewide birth defects surveillance, ensure accurate and consistent coding, and support timely and complete data collection. The target population includes birthing facilities and medical providers who submit diagnostic and clinical information for surveillance. The geographic coverage is statewide, including occasional out-of-state records.

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