Rancho Santa Margarita Civicplus #NIB FN 061526

City of Rancho Santa Margarita Solicits 48-Month Lease and Maintenance for Four Multifunction Copy Machines

The City of Rancho Santa Margarita is seeking bids for a 48-month lease and maintenance of four multifunction copy machines for City Hall and the Bell Tower Regional Community Center. - Government Buyer: - City of Rancho Santa Margarita, Finance Department - Products Requested: - Four multifunction copy machines: - Two larger models (minimum 65 ppm color, 600 dpi, dual scanner, external finisher with stapling and hole punching) - Two smaller models (minimum 55 ppm color, 400 dpi) - Machines must support scan-to-email/FTP/file, security authentication, and network printing - Services Requested: - Full maintenance for all machines, including labor, parts, emergency service (4-hour response), operator training, toner and consumables (excluding paper and staples), and recycling of hazardous materials - Delivery, installation, and removal at contract end at no cost - OEMs and Vendors: - Current fleet includes Sharp BP70C55 and BP50C45 models - City is open to proposals from any qualified OEM or vendor meeting specifications - Unique Requirements: - No fax or OCR required - Single per-image rate for all paper sizes - Separate invoicing for lease and maintenance preferred - Detailed product catalog and pricing for recommended models required - Equipment removal by awarded vendor at lease end - Evaluation based on value, not vendor type (manufacturer direct or dealer) - Contract term is 48 months, with fixed maintenance pricing throughout

Description

The City of Rancho Santa Margarita is inviting bids for a 48-month lease of four multifunction copy machines and maintenance services for the year 2026. The copiers will be located at City Hall and the Bell Tower Regional Community Center and will serve all departments. Bidders must submit a written bid in accordance with the requirements, specifications, conditions, and provisions as described in the solicitation. The bid is categorized under Finance and is currently open for submissions with a closing date of July 9, 2026.

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