Texas DIR/ESBD #455-26-1030

Texas Railroad Commission Solicits Live Audio-Video Webcasting Services for Open Meetings

The Railroad Commission of Texas is seeking a vendor to provide comprehensive live audio-video broadcasting (webcast) services for its Commissioners' Conference open meetings and other official events. - Government Buyer: - Railroad Commission of Texas, Operations Division - Contact: Sonya Patterson - Products/Services Requested: - Live and on-demand audio-video broadcasting (webcast) services for approximately 20 Commission meetings, 5 hearings, and 4 town halls annually - Includes all labor, materials, equipment, tools, software licenses, internet connectivity, multiple cameras, hosting, archiving, closed captioning, and technical support - Dedicated hosted website for live and archived webcasts - Private data circuits, redundant backup systems, and mobile broadcast solutions - Compliance with accessibility and cybersecurity standards - OEMs and Vendors Mentioned: - AVEX LLC - Ford Audio-Video Systems LLC - Omega Broadcast & Cinema LP - Additional audio-visual and broadcasting solution providers listed in CMBL search results - Unique/Notable Requirements: - Dual CTCD/CTCM certification required - Vendors must have completed at least three similar projects for state oil and gas regulatory agencies in the past five years - Resumes for key personnel required - Participation from Veteran Heroes United in Business (VetHUB) is encouraged - Compliance with Texas Government Code Chapter 2161 (historically underutilized businesses) - Itemized pricing including all costs for deliverables - Estimated contract value: $175,000 - Contract term through August 31, 2027, with three one-year renewal options

Description

The Railroad Commission of Texas is soliciting proposals to provide live audio-video broadcasting (webcast) for the Commissioners' Conference open meetings held by the agency or on-demand from a hosted website solely dedicated to open meetings of the Railroad Commission. The awarded vendor will provide all labor, materials, equipment, tools, and services necessary to deliver these services as described in the Statement of Services. The project requires dual CTCD/CTCM certification and covers multiple districts across Texas. The response deadline is July 15, 2026, at 2:00 PM, and the estimated contract value is $175,000.

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