Sound Transit Biddingo #QQ 0063-23

Sound Transit seeks event planning and support for ORCA engagement events

Sound Transit, through its Regional ORCA Operations Team (ROOT), is seeking contractor support for customer engagement events to promote ORCA fare payment cards across the Puget Sound region. - Government Buyer: - Sound Transit, Regional ORCA Operations Team (ROOT), Customer Experience Department - Contact: Christopher Jones - Services Requested: - Event planning, setup, execution, and data collection for up to six ORCA customer engagement events - Event Planner: 5 units (schedules, themes, communications, location selection, permit coordination) - Event Coordinator/Event Specialist/Table Attendant: 20 units (event logistics, setup, teardown) - Table at Market/Cultural Event or Building Lobby (4-hour event): 2 units (staffing, planning, reporting) - Table at Market/Cultural Event or Building Lobby (8-hour event): 3 units (staffing, planning, reporting) - Annual Summarization of Activity: 1 unit (annual consultation and report) - No specific OEMs or product part numbers are mentioned; the procurement is for professional services - Notable Requirements: - Focus on outreach to diverse and reduced fare-eligible populations - Deliverables include event schedules, annual consultation, and impact reports - Pricing includes hourly rates and lump sum prices for event types and annual summarization - Adherence to Sound Transit's communication protocols and diversity commitments - Contract Details: - Initial term of one year, with up to three additional one-year extensions at Sound Transit's discretion - Pricing is fixed during the initial term - Non-exclusive contract; Sound Transit may procure similar services from other firms

Description

Sound Transit is soliciting quotes from firms to provide support services for engagement events aimed at promoting awareness and use of ORCA services. The contract term is one year with the possibility of three one-year extensions at Sound Transit's discretion. Pricing will remain fixed during the initial term, and the contract is non-exclusive, allowing Sound Transit to procure similar services from other firms. Interested firms are encouraged to submit questions by April 5, 2023, and bids close on April 13, 2023. The solicitation has been awarded.

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