Opportunity
Kingston Biddingo #F18-CFO-FS-2023-03
City of Kingston Property Tax Bill Printing and Mailing Services
Posted
November 30, 2023
Respond By
December 20, 2023
Identifier
F18-CFO-FS-2023-03
NAICS
323111
This opportunity involves the City of Kingston's procurement for the production, supply, and distribution of property tax bills and related materials. - Government Buyer: - City of Kingston, Revenue & Collections, Supervisor of Property Tax - Products and Services Requested: - Printing and mailing of interim and final property tax bills, reminder notices, and #10 window envelopes - Offset and duplex printing, folding, inserting, sealing, and shipping to Canada Post - Warehousing of extra envelopes for future use - Use of print-ready artwork supplied by the City, with requirements for MICR codes and bar code fonts - Quantities (annual estimates): - 37,000–45,000 interim tax bill inserts and shell forms - 36,000–45,000 printed interim tax bills - 33,000 folded/inserted/shipped interim bills; 3,000 returned to City - 46,000–53,000 final tax bill inserts and forms - 47,000–53,000 duplex printed final bills - 43,000 folded/inserted/shipped final bills; 4,000 returned to City - 3,500 reminder notices per issue (three issues annually) - 100,000 #10 window envelopes - Unique/Notable Requirements: - Environmental considerations and accessibility compliance are part of evaluation - City provides print-ready artwork and technical details (MICR, bar code fonts) - Unused stock must be returned to the City - Warehousing of envelopes for future reminder notices - No specific OEMs or named vendors are identified; the procurement is focused on business services, printing, and mailing logistics.
Description
The City of Kingston issued a Request for Proposals (RFP) for the production, supply, and distribution of property tax bills. The scope includes printing, folding, inserting, mailing, and related services for property tax bills and information flyers. The contract term is two years with options to extend for up to two additional one-year terms. The deadline for proposal submission was December 20, 2023, and the project has been awarded.