Kingston Biddingo #F18-CAO-LS-2024-01

City of Kingston Corporate Records Storage and Related Services Solicitation

The City of Kingston, City Clerks Department, is seeking proposals for secure corporate records storage space and related services to support its records management needs. - Government Buyer: - City of Kingston, City Clerks Department - Scope of Services: - Secure indoor storage facility for approximately 19,000 one-cubic foot boxes and 5,500 rolled building/property plans - Facility must provide: - Multi-level shelving - Temperature and humidity control - Fire prevention system - 24/7 security monitoring - Workspace for City staff with internet access - Pickup and delivery services for records, including: - Safe, secure transportation in non-transparent containers - Guaranteed delivery and pickup times for both standard and rush requests - Provision of empty bankers boxes for City use - Related services include limited pickup and delivery; records management (cataloguing, searching, retrieval, delivery) to be performed by City staff - Notable Requirements: - Systematic relocation planning and completion within 30 calendar days from the agreed relocation plan date - Compliance with all regulations and safety standards - Pricing to include monthly storage, delivery, pickup, moving costs, and bankers boxes - No specific OEMs or vendors are named in the solicitation - The City currently uses HP TRIM software for records management - Contract term is two years, with an option to extend for an additional two years

Description

The City of Kingston, City Clerk’s Department, is soliciting proposals for Corporate Records Storage Space and related services. The objective is to procure storage and services in compliance with regulations, ensuring best value and safe working environments. The contract term is two years with an option to extend for an additional two years. Proposals must be submitted electronically by February 28, 2024, with a response deadline of February 13, 2024.

View original listing