SAM #HQC01026QE016

Comprehensive Facility and Equipment Maintenance for Spangdahlem Commissary (Germany)

This opportunity involves comprehensive maintenance services for the Spangdahlem Commissary facility and its equipment in Germany, managed by the Defense Commissary Agency (DeCA). - Government Buyer: - Defense Commissary Agency (DeCA), EUR Area - OEMs and Vendors Mentioned: - Still (electric pallet jacks, forklifts, battery chargers) - Kaercher (high pressure cleaners, scrubbing machines) - Avery Berkel (scales and scale labelers) - Morse Watchmen (electronic key boxes) - Striebel & John KG, Rittal, KSV, D+T Schaltanlagenbau GmbH, Klaus Becker GmbH (distribution panels) - Toshiba (split unit air conditioning) - GU Automatik GmbH, Besam (automatic doors) - Amsec (safes) - Honeywell (intrusion alarm systems) - Dyson (hand dryers) - Aichinger (displays, bakery cabinets) - Miwe (ovens) - Ubert (rotary grills) - Wessamat (ice makers) - HSM (balers) - Guentner (condensers) - Esser (fire alarm systems) - Haws (dispensers) - Teddington (air curtains) - Alfred Schneider GmbH (wall hydrants) - Atlas Copco (air compressors) - Trox (fire protection, ventilation systems) - Ciat (ventilation systems) - Bratscher (panini grills) - Ecker (emergency lights) - Minimax (sprinkler systems) - Buderus (oil burners, heating systems) - Bomat (neutralizing systems) - Reflex (pressure regulators) - Gruenbeck (water treatment systems) - Bizerba (slicers) - Hobart (industrial kitchen equipment) - Stiebel Eltron (industrial electrical tools) - Hager (centrally controlled lighting) - Products/Services Requested: - Preventive, unscheduled, and emergency maintenance for all facility systems and equipment - Inventory management, labeling, and quarterly updates for all equipment and refrigerant gases - Use of DeCA’s Service Order Management System (SOMS) for all work orders and records - Maintenance and support for a wide range of equipment, including: - Electric pallet jacks (Still ECU20, 5 units) - High pressure cleaners (Kaercher BR 40/25, HDS 1295 S Eco) - Scales and labelers (Avery Berkel XT100, XT300, XT400, XT800) - Electronic key boxes (Morse Watchmen Keywatcher III) - Distribution panels (various OEMs) - Split unit air conditioning (Toshiba, multiple models, 6 units each) - Slicers (Bizerba VS-12D, 3 units) - Fire protection doors (Cool IT, GT-T30, GT-T31, 4 units each) - Forklifts (Still RX 60-20, RX 50-15) - Battery chargers (Still D400 G80 / 558-HFX, D400G24/100B-PXS) - Ovens (Miwe Roll in e+, GR) - Rotary grills (Ubert RT-416) - Ice makers (Wessamat W240 CLF, 4 units) - Fire alarm systems (Essertronic 3008, 12 units) - Sprinkler systems (Minimax FMZ 5000 Mod S) - Water treatment systems (Gruenbeck GSX 5, 12 units) - And many more (see full product line items) - Unique or Notable Requirements: - Contractor must self-perform at least 70% of the workload with a highly qualified, English-speaking workforce - All work must comply with U.S. military regulations, commercial standards, and European Union laws (including a 2-year legal warranty per EU Directive 2019/771) - Full physical inventory and labeling of all equipment and refrigerant gases within 30 days of award, with quarterly updates - 24/7 emergency maintenance hotline and rapid response for critical repairs - All maintenance activities must be tracked and managed in DeCA’s secure SOMS system

Description

Pre-Solicitation Notice (Synopses):

(1)Point of contact.

Contract Specialist, Nicholas Ruppert, Non-Resale Unit 3060, Building 2780 Kapaun Air Station APO, AE 09021, Nicholas.Ruppert@deca.mil

Contracting Officer, Daniel Ellis, Non-Resale Unit 3060, Building 2780 Kapaun Air Station APO, AE 09021, Daniel.Ellis@deca.mil

(2) Set-asides. Not Applicable.

(3) Codes for services or supplies. Select the appropriate code(s) (i.e., product service code (PSC) and/or North American Industry Classification System (NAICS) code) to identify services or supplies to be procured.

PSC/FSC: Z1JZ – Maintenance of Miscellaneous Buildings

NAICS: 238990 – All Other Specialty Trade Contractors

(4) Description.

(i) The Defense Commissary Agency (DeCA) requires a commercial contractor to provide comprehensive maintenance services for its Spangdahlem Commissary facility and equipment in Germany. This is a non-personal services contract where the contractor manages their own workforce to keep all building systems, infrastructure, and food-handling equipment safe, compliant, and continuously operational.

The contractor must deliver three main categories of maintenance:

Preventive Maintenance (PM): Regularly scheduled inspections, cleaning, filter replacements, and certifications (such as HVAC, refrigeration, and fire systems) based on structured intervals. Unscheduled Maintenance (UM): Non-emergency repairs. The contractor must provide a firm-fixed-price estimate within 14 days of a request and complete the work within 45 days of approval. Emergency Maintenance (EM): Critical repairs to prevent loss of life, safety hazards, or major product spoilage. The contractor must maintain a 24/7 hotline, arrive on-site within 3 hours, and is authorized to execute repairs.

Systems & Compliance

SOMS Tracking: All work orders, inventories, estimates, and checklists must be managed and logged in DeCA’s secure, web-based Service Order Management System (SOMS). Undocumented work is considered non-performance and will not be paid. Inventory & Labeling: The contractor must perform a 100% physical inventory of all equipment and refrigerant gases within 30 days of award, label each item, and update this inventory quarterly. German & EU Compliance: All work must align with commercial standards, U.S. military regulations, and local host nation/European Union laws—specifically adhering to EU Directive 2019/771 which mandates a strict 2-year legal warranty on all supplies and installations. Workforce Standards: The contractor must utilize a highly qualified, English-speaking workforce capable of self-performing at least 70% of the contract workload with internal staff.

(ii) Procedured: Simplified.

Anticipated Award Date: 3 August 2026

(iii) World Trade Organization Government Procurement Agreement (WTO GPA) Items: Not Applicable but this yearly acquisition strategy and WTO posting notice previously provided by Notice ID DECAWTO2026.

(iv) Technical Data: Draft requirements are provided.

(v) Equitable adjustments: Not Applicable.

(vi) All responsible sources may submit a quotation upon issuance of the solicitation will be considered by DeCA.

(vii) Noncompetitive Contract Actions: Not Applicable.

(viii) Qualification Requirement: See draft requirements for detailed contractor and personnel qualification requirements.

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