University Of Central Arkansas Uark #06022026

Multi-Year Parking Management Services for Garvan Woodland Gardens Events

The University of Arkansas, through its Garvan Woodland Gardens in Hot Springs, AR, is seeking a vendor for multi-year parking management services for major public events. - Government Buyer: - University of Arkansas, Garvan Woodland Gardens, Office of Business Affairs - Scope of Services: - Comprehensive parking management for large-scale events, specifically: - Holiday Lights Display (2026) - Tulip Extravaganza (2027) - Additional events as needed - Services include: - Parking lot attendants and supervisors - Use of electric golf carts or side-by-side vehicles - Staff training and equipment provision - Maintenance of operational logs for invoicing - Coordination with university staff and proactive communication - Staffing and Equipment Requirements: - Holiday Lights Display 2026: - 1,722 hours of parking lot attendant services - 234 hours of supervisor services - 234 hours of electric golf cart or side-by-side use - Tulip Extravaganza 2027: - 360 hours of parking lot attendant services - 72 hours of supervisor services - 72 hours of electric golf cart or side-by-side use - Notable Requirements: - Ability to manage high visitor volumes (up to 80,000 for Holiday Lights) - Willingness to form a long-term, collaborative partnership - Training and accountability for all staff - Equipment provision (including electric vehicles) - No specific OEMs or product part numbers are named; the focus is on service delivery and equipment provision. - The contract allows for participation by other University of Arkansas System campuses or state public procurement units.

Description

The University of Arkansas Fayetteville (UAF) is soliciting bids for multi-year parking management services at Garvan Woodland Gardens. The services will begin with the Holiday Lights Display in 2026 and the Tulip Extravaganza in 2027, including other events as needed. The scope includes managing parking for large visitor events, with goals of accountability, partnership, and proactive communication. Bids are due by June 25, 2026, with a virtual bid opening event on the same day.

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